Executive Assistant to Director

PT The Perfect Media; Jakarta Pusat; On-site; IDR 200,880,000 - 290,160,000; Full time

Job summary

PT The Perfect Media is seeking a responsible Executive Assistant to support the Directors in a hybrid Jakarta role. The ideal candidate has around five years of relevant experience in finance, taxation, legal administration, property, project management or real estate.

You will manage calendars, prepare executive materials, and coordinate with lawyers, banks, and partners. Fluency in English and Bahasa Indonesia, strong problem-solving, and meticulous record-keeping are required.

Qualifications

• Around five years of relevant executive support experience.
• Diploma or degree in Finance, Accounting, Taxation, Law, Business Administration, Real Estate, or related field.
• Commercially aware and motivated to get things done.
• Ability to work independently and manage multiple priorities.
• Strong communication and problem-solving skills. Fluency in English and Bahasa Indonesia.

Responsibilities

• Manage calendars, meetings, appointments and priorities.
• Handle confidential business, financial, legal, property, and personal information.
• Prepare reports, presentations, meeting materials, correspondence, and executive documents.
• Coordinate with internal teams, consultants, lawyers, accountants, government offices, banks, property agents, and partners.
• Assist with finance, taxation, legal administration, property, and investment matters.
• Monitor deadlines, track action items, and follow up until completion.
• Conduct research and prepare clear summaries for business decisions.
• Maintain accurate and organized records (digital and physical).
• Identify issues early and take practical steps to prevent delays.
• Attend meetings or handle off-site assignments when required.

Skills

Executive support

Finance

Legal administration

Taxation

Property management

Project management

Real estate

Commercial awareness

Communication

Problem-solving

Education

Finance

Accounting

Taxation

Law

Business Administration

Real Estate

Tools

Microsoft Office

Google Workspace

Presentation software

AI tools

Job description

We are looking for a responsible, committed, and commercially aware Executive Assistant to support the Directors.

The ideal candidate has around five years of relevant experience and a background in finance, taxation, legal administration, property, project management or real estate.

Key Responsibilities

• Manage calendars, meetings, appointments and daily, quarterly priorities.
• Handle confidential business, financial, legal, property, and personal information.
• Prepare reports, presentations, meeting materials, correspondence, and executive documents.
• Coordinate with internal teams, consultants, lawyers, accountants, government offices, banks, property agents, and business partners.
• Assist with finance, taxation, legal administration, property, and investment matters.
• Monitor deadlines, track action items, and follow up until matters are completed.
• Conduct research, source for consultants and prepare clear summaries for business decisions.
• Maintain accurate and organized digital and physical records.
• Identify issues early and take practical steps to prevent delays.
• Attend meetings or handle off site assignments when required.

Requirements

• Around five years of relevant experience in executive support, finance, legal administration, tax, property, or a related commercial role.
• Diploma or degree in Finance, Accounting, Taxation, Law, Business Administration, Real Estate, or a related field.
• Commercially aware, resourceful, and motivated to get things done.
• Responsible, committed, organized, and able to follow through without repeated reminders.
• Able to work independently and manage several priorities at the same time.
• Strong communication, and problem-solving skills.
• High level of integrity, discretion, and professionalism.
• Comfortable using Microsoft Office, Google Workspace, presentation software, and AI digital tools.
• Able to communicate effectively in English and Bahasa Indonesia.

Work Arrangement

• Location: Jakarta
• Hybrid working arrangement
• Must be available to travel to meetings and handle off site assignments when necessary