Executive Assistant, PA & Office Secretary - Artalenta ASIA

Artalenta Indonesia; Provinsi Bali; On-site; IDR 60,000,000 - 120,000,000; Full time

Job summary

Artalenta Indonesia is seeking an Executive Assistant, PA & Office Secretary for Artalenta ASIA to manage design documentation, studio coordination, and client relations. You will handle emails, design administration, and ensure drawings and docs are ready for submission, meeting deadlines, and coordinating between studio and site progress.

The role requires at least a bachelor’s or master’s degree in architecture or equivalent, fluent English and Indonesian, and 1 year of related experience.

Qualifications

• Bachelor's or Master's in Architecture or equivalent.
• Fluent in English and Indonesian.
• At least 1 year of experience in a related field.

Responsibilities

• Manage design documentation and management for architectural projects.
• Coordinate studio and project timelines and meetings.
• Handle emails and design administration.
• Ensure drawings and documentation are ready before submission and deadlines.
• Provide operational support to project parties including quotes, deliveries, and sourcing.
• Attend meetings with consultants, vendors and suppliers.
• Take minutes of meetings and manage agendas.
• Coordinate between studio and site progress, overseeing various drawings.
• Prepare architectural and interior drawings and presentations.
• Assist in planning and design with the principal.
• Manage client relations; communicate in Indonesian and English.

Skills

Communication

Project coordination

Client relations

English proficiency

Indonesian proficiency

Education

Bachelor's / Master's in Architecture

Job description

Executive Assistant, PA & Office Secretary - Artalenta ASIA

Managing Design Documentation and Management for Architectural, Materials & Detail Architectural

Managing Studio and Project timeline

Emails & Design administration

Ensure all drawings & documentation are ready prior to submission & hence meeting deadline

Provide Operational support to project parties (Job completion, supplies quotation, delivery coordination, hospitality, accommodation, sourcing material & sample)

Attend meeting with consultants, vendor, suppliers

Involve in Project meeting & responsible for minute of meeting, agenda (weekly)

Coordinate between STUDIO & SITE PROGRESS

Able to understand, superimpose & oversee various drawings, which consist of (structure engineering, MEX P, interior design, landscape & other specialist)

Perform various architectural drawing, interior drawings & presentation (visual communication)

Assisting in planning & designing with principal

Managing client relation

Expert in oral & written communication (Indonesia, English)

Requirements :

Candidate must possess at least a Bachelor's Degree, Master's Degree / Post Graduate Degree, Architecture or equivalent.

Required language(s): English, Indonesia

At least 1 year(s) of working experience in the related field is required for this position.

Applicants must be willing to work in Umasari no 6 Petitenget.

Preferably Supervisor / Coordinators specializing in Architecture/Interior Design or equivalent.