Architectural Executive Assistant & Project Coordinator

Artalenta Indonesia; Provinsi Bali; On-site; IDR 60,000,000 - 120,000,000; Full time

Job summary

Artalenta Indonesia is seeking an Executive Assistant, PA & Office Secretary for Artalenta ASIA to manage design documentation, studio coordination, and client relations. You will handle emails, design administration, and ensure drawings and docs are ready for submission, meeting deadlines, and coordinating between studio and site progress.

The role requires at least a bachelor’s or master’s degree in architecture or equivalent, fluent English and Indonesian, and 1 year of related experience.

Qualifications

• Bachelor's or Master's in Architecture or equivalent.
• Fluent in English and Indonesian.
• At least 1 year of experience in a related field.

Responsibilities

• Manage design documentation and management for architectural projects.
• Coordinate studio and project timelines and meetings.
• Handle emails and design administration.
• Ensure drawings and documentation are ready before submission and deadlines.
• Provide operational support to project parties including quotes, deliveries, and sourcing.
• Attend meetings with consultants, vendors and suppliers.
• Take minutes of meetings and manage agendas.
• Coordinate between studio and site progress, overseeing various drawings.
• Prepare architectural and interior drawings and presentations.
• Assist in planning and design with the principal.
• Manage client relations; communicate in Indonesian and English.

Skills

Communication

Project coordination

Client relations

English proficiency

Indonesian proficiency

Education

Bachelor's / Master's in Architecture

Job description

Artalenta Indonesia is seeking an Executive Assistant, PA & Office Secretary for Artalenta ASIA to manage design documentation, studio coordination, and client relations. You will handle emails, design administration, and ensure drawings and docs are ready for submission, meeting deadlines, and coordinating between studio and site progress.

The role requires at least a bachelor’s or master’s degree in architecture or equivalent, fluent English and Indonesian, and 1 year of related experience.