Executive Secretary

Blue Bird Group; Jakarta Pusat; On-site; IDR 66,960,000 - 111,600,000; Full time

Job summary

Blue Bird Group in Jakarta Pusat is seeking a proactive Administrative Assistant to support daily operations, manage communications, schedule meetings, and coordinate with internal departments and external parties. You will assist finance administration, prepare reports in Excel, and help maintain petty cash and supporting documents with accuracy and attention to detail.

Ideal candidates hold a Bachelor's degree in related fields, 2–3 years of admin/finance experience, strong English and

Qualifications

• Bachelor’s degree in related field and 2–3 years in admin/finance admin roles.
• Basic knowledge of finance administration and processes.
• Proficient in Excel with ability to prepare reports and analyze data.
• Strong communication, coordination, and organizational skills.
• Detail-oriented with high accuracy; good English is an advantage.

Responsibilities

• Manage internal and external communications, coordinating with departments and external parties.
• Organize schedules, meetings, business trips, and official events.
• Assist in coordinating policies, programs, and activities under supervisor’s responsibility.
• Provide administrative and logistical support for daily operations.
• Support finance administration, including preparing and maintaining financial documents.
• Assist in preparing and maintaining administrative and financial reports using Excel.
• Perform basic data analysis and checking to ensure report accuracy.
• Manage petty cash, recording transactions and maintaining supporting documents.
• Coordinate with Finance and other departments regarding reporting requirements.
• Prepare documents, presentations, reports, and other materials as required.
• Perform other administrative tasks to support day-to-day operations.

Skills

Excel proficiency

Data entry

Communication

Coordination

Multitasking

Attention to detail

English proficiency

Education

Bachelor's degree in Business Administration or related field

Tools

Excel

Job description

• Manage internal and external communications, including handling correspondence and coordinating with internal departments and external parties.
• Organize schedules, agendas, meetings, business trips, and official events.
• Assist in coordinating and executing policies, programs, and activities under the supervisor’s responsibility.
• Provide administrative and logistical support to ensure efficient and effective daily operations.
• Support basic Finance administration, including preparing, organizing, checking, and maintaining financial-related documents and data.
• Assist in preparing and maintaining administrative and financial reports using Microsoft Excel.
• Perform basic data analysis and checking to ensure the accuracy and completeness of reports and supporting documents.
• Manage petty cash, including recording transactions and maintaining supporting documents.
• Coordinate with the Finance team and other departments regarding administrative and reporting requirements when needed.
• Prepare documents, presentations, reports, and other administrative materials as required.
• Perform other administrative tasks and support day-to-day operational needs as assigned.

Requirements:

• Bachelor’s degree in Business Administration, Management, Finance, Accounting, Executive Secretarial Studies, or a related field.
• Minimum 2–3 years of experience in an administrative, executive secretary, finance administration, or related role is preferred.
• Basic knowledge of Finance administration and financial processes.
• Proficient in Microsoft Excel, with the ability to prepare reports, organize data, perform basic calculations, and conduct basic data analysis.
• Able to understand basic financial and operational data and perform simple data checking.
• Detail-oriented with a high level of accuracy and strong organizational skills.
• Strong communication and coordination skills.
• Good command of English, both written and spoken, is an advantage.
• Proactive, adaptable, and able to manage multiple tasks and priorities effectively.