Executive Assistant to BOD

Intan Chemical Group; Gresik; On-site; IDR 1,800,000,000 - 3,000,000,000; Full time

Job summary

Intan Chemical Group in Indonesia seeks a proactive Personal Assistant to the Managing Director. Manage calendars, coordinate travel, and oversee day-to-day administrative and personal tasks to keep the MD focused on strategic priorities.

The role requires strong organizational skills, discretion, and the ability to work independently in a fast-paced environment. Proficiency with Microsoft Office or Google Workspace and excellent communication are essential.

Qualifications

• Experience as Personal Assistant or Executive Assistant.
• Strong organizational and time-management skills.
• Budgeting and expense management understanding.
• Discretion and confidentiality; able to work independently.

Responsibilities

• Provide day-to-day administrative and personal support to the Managing Director.
• Manage schedules, appointments, meetings, travel arrangements, and daily activities.
• Coordinate and follow up on tasks, deadlines, and commitments for the MD.
• Assist with budgeting, expense tracking, and financial administration for personal matters.
• Monitor household expenses and pay recurring bills.
• Handle personal and household arrangements and errands.
• Coordinate with vendors, staff, contractors, and external parties.
• Prepare documents, reports, and correspondence.
• Maintain organized records and handle confidential information.
• Anticipate MD needs and proactively resolve issues.

Skills

Organizational skills

Time management

Budgeting

Communication skills

Discretion

Proactive

Attention to detail

Independent worker

Multitasking

Office software

Tools

Microsoft Office

Google Workspace

Job description

• Provide day-to-day administrative and personal support to the Managing Director.
• Manage schedules, appointments, meetings, travel arrangements, and other daily activities.
• Coordinate and follow up on tasks, deadlines, and commitments on behalf of the Managing Director.
• Assist with budgeting, expense tracking, payment coordination, and financial administration for personal and household matters.
• Monitor and organize household expenses, bills, subscriptions, and other recurring payments.
• Handle personal and household arrangements, including appointments, errands, service providers, and other day-to-day matters.
• Coordinate with vendors, staff, contractors, and other external parties as required.
• Prepare documents, reports, correspondence, and other administrative materials.
• Maintain organized records of personal, household, and financial documents.
• Handle confidential and sensitive information with a high level of discretion.
• Anticipate the Managing Director’s needs and proactively resolve issues before they arise.
• Perform other ad hoc administrative, personal, and household tasks as required.

Requirements

• Previous experience as a Personal Assistant, Executive Assistant, or in a similar role.
• Strong organizational and time-management skills.
• Good understanding of budgeting and expense management.
• Excellent communication and interpersonal skills.
• High level of discretion, confidentiality, and integrity.
• Proactive, detail-oriented, and capable of working independently.
• Able to manage multiple priorities in a fast-paced environment.
• Proficient in Microsoft Office / Google Workspace and other relevant administrative tools.
• Flexible and willing to handle both professional and personal matters as needed.