EXECUTIVE ASSISTANT

Jobseeker Software; Jakarta Pusat; On-site; IDR 89,280,000 - 133,920,000; Full time

Job summary

Jobseeker Software is seeking an Executive Assistant to support the daily activities of the VP Operations in Jakarta. The role involves coordinating meetings, preparing reports, and liaising with internal and external partners to arrange VP-related responsibilities.

Responsibilities include calendar management, travel arrangements, expense tracking, meeting materials, office supply purchases, and preparing budgets and forecasts for the VP and Operations Division.

Responsibilities

• Handling and arranging VP’s daily activity such as daily agenda (calendar management), business & personal travel, cisa arrangement, expenses (traven management), and meeting material.
• Managing VP’s administration such as weekly leaflet & newspaper, minutes of meeting, report out SteerCo & follow up, Operations program, new location, city map, operation memo, personal documents, and filing.
• Doing purchase of office supplies for VP.
• Preparing daily/monthly/yearly report to VP.
• Checking all documents before VP’s approval.
• Preparing budget and forecast for VP, and collecting budget & forecast Operations Division (CAPEX, OPEX).
• Receiving GL & P/L CP Operation from store support, and monitoring the monthly expenses & YTD.
• Coordinating National Coordination Meeting and Monthly District Leader meeting.
• Arranging accommodation and transportation for Operation team.
• Cooperation with other divisions.
• Conducting incidental and confidential tasks for VP.
• Act as backup for Executive Assistant President during his/her absence.

Job description

Executive Assistant is responsible to support the daily activities of VP Operations such as arranging meetings, reporting, and coordinate with other parties for all arrangements related to VP’s activity.

Job Responsibilities

• 1. Handling and arranging VP’s daily activity such as daily agenda (calendar management), business & personal travel, cisa arrangement, expenses (traven management), and meeting material.
• 2. Managing VP’s administration such as weekly leaflet & newspaper, minutes of meeting, report out SteerCo & follow up, Operations program, new location, city map, operation memo, personal documents, and filling.
• 3. Doing purchase of office supplies for VP.
• 4. Preparing daily/monthly/yearly report to VP.
• 5. Checking all documents before VP’s approval.
• 6. Preparing budget and forecast for VP, and collectiong budget & forecast Operations Division (CAPEX, OPEX).
• 7. Receiving GL & P/L CP Operation from store support, and monitoring the monthly expenses & YTD.
• 8. Coordinating National Coordination Meeting and Monthly District Leader meeting.
• 9. Arranging accomodation and transportation for Operation team.
• 10. Cooperation with other divisions.
• 11. Doing incidental and confidential task to VP.
• 12. Act as backup for Executive Assistant President during his/her absence.