Executive Assistant

Interface; Jakarta Pusat; On-site; IDR 240,000,000 - 420,000,000; Full time

Job summary

Universal Music Group Indonesia is seeking a highly organized Executive Assistant to support the Managing Director. This role ensures seamless day-to-day operations, enabling leadership to focus on strategic priorities while coordinating with internal teams and external partners.

You will manage complex calendars, arrange travel, lead meetings, and handle confidential information with discretion. The ideal candidate has 5+ years in an EA or similar role, strong organizational skills, and

Qualifications

• 5+ years of experience as an Executive Assistant or in a similar role.
• Experience supporting senior leadership and coordinating across functions.
• Strong organizational, communication, and problem-solving skills.

Responsibilities

• Manage complex calendars, schedule meetings, travel, and key engagements for the Managing Director.
• Act as a central point of coordination between the Managing Director and internal teams, regional/global stakeholders, and external partners.
• Coordinate leadership sessions and executive-level meetings with precision.
• Handle confidential information with discretion and professionalism at all times.
• Organize business travel and events, ensuring smooth logistics and cost-efficiency.
• Streamline administrative processes and identify opportunities to improve workflow and productivity.

Skills

Calendar management

Stakeholder coordination

Travel arrangements

Discretion & confidentiality

Project coordination

Time management

Tools

MS Office

Google Workspace

Job description

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

The core values that comprise Universal Music Group are Authenticity, Boldness, Creativity, Connection, Drive and Insight. These values are the essence of our people which makes UMG the most renowned company in the music industry.

Role Summary

UMG Indonesia is seeking a highly organized, proactive, and trusted Executive Assistant to support the Managing Director. This role is critical in ensuring seamless day-to-day operations, enabling leadership to stay focused on strategic priorities while maintaining strong coordination across internal and external stakeholders.

About the role

• Manage complex calendars, scheduling meetings, travel, and key engagements for the Managing Director and Executives of UMG with precision and foresight.
• Act as a central point of coordination between the Managing Director and internal teams, regional/global stakeholders, and external partners.
• Coordinate meetings and leadership sessions.
• Handle confidential and sensitive information with the highest level of discretion and professionalism.
• Organize business travel, events, and executive-level engagements efficiently.
• Streamline administrative processes and identify opportunities to improve workflow and productivity.

Desirable Traits

• At least 5 years of experience in an Executive Assistant or similar role, preferably supporting senior leadership.
• Discreet, professional, and dependable, with high standards for quality and confidentiality.
• Exceptional time and task management, project coordination, and multitasking abilities.
• Thrive in fast-paced environments and capable of working under pressure independently.
• Proven ability to build strong relationship with stakeholders at all levels and across the region.
• Solid organizational and prioritization skills.
• Self-motivated, resourceful and proactive.
• Business and tech-savvy, and comfortable with digital tools and systems.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) / Google Workspace.

Note: Only shortlisted applicants will be contacted.

About us

Universal Music Group (UMG) is the world leader in music-based entertainment, with a broad array of businesses engaged in recorded music, music publishing, merchandising and audiovisual content in more than 60 countries.

Featuring the most comprehensive catalog of recordings and songs across every musical genre, UMG identifies and develops artists and produces and distributes the most critically acclaimed and commercially successful music in the world. Committed to artistry, innovation and entrepreneurship, UMG fosters the development of services, platforms and business models in order to broaden artistic and commercial opportunities for our artists and create new experiences for fans.

UMG's catalog is marketed through two distinct divisions, Universal Music Enterprises (in the U.S.) and Universal Strategic Marketing (outside the U.S.). UMG also includes Universal Music Publishing Group, one of the industry's premier music publishing operations worldwide and Bravado, the leading provider of consumer, lifestyle and branding services to recording artists and entertainment brands around the world.