Executive Administrative Assistant

Siloam Hospitals Group; Depok; On-site; IDR 89,280,000 - 133,920,000; Full time

Job summary

Siloam Hospitals Group in Depok, Jawa Barat, Indonesia is seeking a detail-oriented Secretary to provide essential administrative support and keep office operations running smoothly.

You will manage calendars, prepare reports and presentations, maintain filing systems, and coordinate with vendors while delivering friendly customer service and accurate record-keeping in a fast-paced environment.

Qualifications

• Bachelor degree or equivalent.
• Proven experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills in English.
• Strong organizational and time management abilities.
• Demonstrated ability to multitask and manage multiple priorities simultaneously.
• Proficiency in data entry and record-keeping with meticulous attention to detail.
• Professional demeanor with strong interpersonal and customer service skills.
• Ability to work collaboratively within a team environment.

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate appointments with efficiency and transparency.
• Prepare, format, and distribute correspondence, reports, and presentations using Microsoft Office Suite.
• Maintain organized filing systems (both digital and physical) and ensure accurate record-keeping and data entry.
• Answer phones, greet visitors, and provide exceptional customer service with a friendly and professional demeanor.
• Coordinate office operations, including ordering supplies, managing inventory, and liaising with vendors.
• Transcribe meeting notes and maintain detailed minutes with analytical precision.
• Support multiple team members and departments by prioritizing tasks and managing competing deadlines.
• Assist with event planning, travel arrangements, and logistical coordination as needed.
• Perform general administrative duties including mail distribution, document scanning, and database updates.
• Demonstrate flexibility and resilience in adapting to changing priorities and organizational needs.

Skills

Calendar management

Communication skills

Organization

Time management

Multitasking

Customer service

Teamwork

Data entry

Education

Bachelor's degree

Associate degree

Tools

Microsoft Office Suite

Scheduling software

Office management systems

Data entry systems

Job description

Siloam Hospitals Group in Depok, Jawa Barat, Indonesia is seeking a detail-oriented Secretary to provide essential administrative support and keep office operations running smoothly.

You will manage calendars, prepare reports and presentations, maintain filing systems, and coordinate with vendors while delivering friendly customer service and accurate record-keeping in a fast-paced environment.