Administration

Pt. Unit Build Industries; Indonesia; Hybrid; IDR 100,440,000 - 167,400,000; Full time

Benefits offered by this job

Hybrid work model

Health, dental, and vision coverage

Paid time off and holidays

Professional development opportunities

Job summary

Pt. Unit Build Industries in Bali is seeking an Administrative Executive Assistant to provide comprehensive support to senior executives. The role requires handling complex schedules, travel, and confidential documents with discretion, combining office presence with remote flexibility.

The ideal candidate will demonstrate professionalism, strong communication, and proactive problem-solving to keep executives focused on strategic priorities and important corporate initiatives.

Qualifications

• Proven experience as an Executive Assistant or in a high-level administrative role.
• Exceptional organizational and time-management skills.
• Proficiency in Microsoft Office Suite and virtual collaboration tools.
• Excellent written and verbal communication skills.
• Professionalism, integrity, and discretion.
• Ability to anticipate needs and proactively address issues.

Responsibilities

• Manage complex calendars, scheduling, and coordinating executive meetings and travel.
• Prepare agendas, take minutes, and track action items from meetings.
• Handle confidential correspondence and sensitive documents with discretion.
• Conduct research and prepare reports, presentations, and briefing materials.
• Act as liaison between executives and internal/external stakeholders.
• Manage expense reporting and budget tracking for executive support.

Skills

Executive support

Calendar management

Communication

Discretion

Time management

Tools

MS Office

Virtual collaboration tools

Job description

Showing 726 Administration jobs in Tabanan

Administrative Executive Assistant

Our client seeks a highly competent and discreet Administrative Executive Assistant to provide comprehensive support to senior executives in Denpasar . This role demands exceptional organizational skills, proactive problem-solving, and the ability to manage complex schedules and confidential information. You will be instrumental in ensuring that executives can focus on strategic priorities by handling a wide range of administrative tasks efficiently. The ideal candidate is professional, polished, and possesses a strong understanding of corporate dynamics, contributing to a high-performance culture with a blend of office presence and remote flexibility.

Key Responsibilities

• Manage complex calendars, scheduling, and coordinating executive meetings and travel arrangements.
• Prepare agendas, take minutes, and track action items from executive meetings.
• Handle confidential correspondence and sensitive documents with utmost discretion.
• Conduct research and prepare reports, presentations, and briefing materials.
• Act as a liaison between executives and internal/external stakeholders.
• Manage expense reporting and budget tracking for executive support.

Requirements

• Proven experience as an Executive Assistant or in a high-level administrative role.
• Exceptional organizational and time-management skills.
• Proficiency in Microsoft Office Suite and virtual collaboration tools.
• Excellent written and verbal communication skills.
• High degree of professionalism, integrity, and discretion.
• Ability to anticipate needs and proactively address potential issues.

Benefits

• Competitive salary and performance-based bonuses.
• Hybrid work model offering flexibility.
• Comprehensive health, dental, and vision coverage.
• Generous paid time off and holiday schedule.
• Professional development opportunities and executive exposure.

Tabanan, Bali
Full time
JR