Execution Document Staff

PT Japfa Comfeed Indonesia Tbk; Surabaya ꦱꦸꦫꦧꦪ; Hybrid; IDR 60,000,000 - 90,000,000; Full time

Job summary

PT Japfa Comfeed Indonesia Tbk is seeking an Execution Import Document Staff in Surabaya to manage import documentation lifecycle, ensuring accuracy and regulatory compliance. You will coordinate with freight forwarders, brokers, and suppliers to keep shipments moving on schedule.

The role requires a degree in a related field, strong English, and proficiency in MS Office. Fresh graduates are welcome, with a preference for up to two years of experience in import procedures and customs.

Qualifications

• Bachelor's degree in Supply Chain Management, International Business, Logistics, Management or a related field.
• Fresh graduates are welcome; candidates with a minimum of 2 years of relevant experience are preferred.
• Good knowledge of international trade regulations, customs regulations, and import procedures.
• Good understanding of import documentation and customs clearance processes.
• Ability to prepare, review, verify, and maintain import and export documentation accurately.
• Good coordination and organizational skills, particularly in managing logistics activities and documentation.
• Strong attention to detail and ability to identify discrepancies or incomplete documentation.
• Good interpersonal and communication skills to establish and maintain effective relationships with freight forwarders, customs brokers, suppliers, and internal stakeholders.
• Good English communication skills, both written and verbal.
• Proficient in Microsoft Office, particularly Excel and Word.
• Able to work independently as well as collaboratively within a team.

Responsibilities

• Manage and execute import documentation processes, including preparation, review, verification, and filing.
• Ensure the accuracy, completeness, and compliance of import documents with regulations and procedures.
• Review and verify import documentation such as commercial invoices, packing lists, bills of lading, certificates of origin, customs documents, and other supporting documents.
• Coordinate with freight forwarders, customs brokers, suppliers, shipping agents, and internal stakeholders to ensure timely processing of import shipments and documentation.
• Monitor the status and progress of import shipments and follow up on outstanding documents or issues.
• Prepare documents required for customs clearance and import activities.
• Identify and follow up on discrepancies, incomplete documents, or potential issues that may affect the import process.
• Maintain accurate and organized records for tracking, audit, and compliance purposes.
• Coordinate with relevant departments to ensure the availability of required information and documents for import transactions.
• Assist in monitoring logistics activities and shipment schedules to support smooth and timely import operations.
• Maintain effective communication and professional relationships with internal and external stakeholders involved in import and logistics activities.
• Prepare routine reports and provide updates regarding the status of import documentation and shipments.
• Ensure all import documentation activities are carried out in accordance with company policies and applicable laws.
• Perform other duties related to import documentation and logistics as assigned by Supervisor/Manager.

Skills

Attention to detail

Coordination

English proficiency

MS Office

Import documentation

Education

Bachelor's degree in Supply Chain Management/International Business/Logistics/Management

Tools

Microsoft Excel

Microsoft Word

Job description

**Execution Import Document Staff**## **Job Responsibilities*** Manage and execute import documentation processes, including preparation, review, verification, and filing of import-related documents.* Ensure the accuracy, completeness, and compliance of import documents with applicable international trade regulations, customs requirements, and company procedures.* Review and verify import documentation such as commercial invoices, packing lists, bills of lading/airway bills, certificates of origin, customs documents, and other supporting documents.* Coordinate with freight forwarders, customs brokers, suppliers, shipping agents, and internal stakeholders to ensure the timely processing of import shipments and documentation.* Monitor the status and progress of import shipments and related documentation and follow up on outstanding documents or issues.* Support the preparation and submission of documents required for customs clearance and import activities.* Identify and follow up on discrepancies, incomplete documents, or potential issues that may affect the import process.* Maintain accurate and organized records and documentation of import activities for tracking, reporting, audit, and compliance purposes.* Coordinate with relevant departments to ensure the availability of required information and documents for import transactions.* Assist in monitoring logistics activities and shipment schedules to support smooth and timely import operations.* Maintain effective communication and professional relationships with internal and external stakeholders involved in import and logistics activities.* Prepare routine reports and provide updates regarding the status of import documentation and shipments.* Ensure all import documentation activities are carried out in accordance with company policies, procedures, and applicable laws and regulations.* Perform other duties and responsibilities related to import documentation and logistics activities as assigned by the Supervisor/Manager.## **Job Qualifications*** Bachelor's degree in Supply Chain Management, International Business, Logistics, Management or a related field.* Fresh graduates are welcome to apply; candidates with a minimum of 2 years of relevant experience are preferred.* Good knowledge of international trade regulations, customs regulations, and import procedures.* Good understanding of import documentation and customs clearance processes.* Ability to prepare, review, verify, and maintain import and export documentation accurately.* Good coordination and organizational skills, particularly in managing logistics activities and documentation.* Strong attention to detail and ability to identify discrepancies or incomplete documentation.* Good interpersonal and communication skills to establish and maintain effective relationships with freight forwarders, customs brokers, suppliers, and internal stakeholders.* Good English communication skills, both written and verbal, particularly for handling international correspondence and documentation.* Proficient in Microsoft Office, particularly Microsoft Excel and Microsoft Word.* Able to work independently as well as collaboratively within a team.* Able to work under deadlines and manage multiple documentation and logistics activities simultaneously.* High level of integrity, accuracy, responsibility, and attention to detail.