Event Manager - Food & Beverages | AYANA BALI

Ayana; Bari; On-site; IDR 120,000,000 - 200,000,000; Full time

Job summary

Ayana Bali invites you to join our team as an Events Planner, coordinating high-profile events at Bali's largest integrated resort. You will partner with clients to define objectives, craft concepts, and manage every detail from venue selection to on-site execution.

You'll lead multi-venue logistics, coordinate vendors and budgets, and collaborate with marketing to promote events. The role demands strong organization, stellar communication, and a hands-on approach to delivering flawless

Qualifications

• Bachelor's degree in hospitality, event management, or related field.
• Proven experience in event planning and coordination.
• Strong organizational and project management skills.
• Excellent communication and negotiation skills.
• Detail-oriented with flawless execution of events.
• Budget management and vendor invoicing experience.
• Familiarity with event management software and MS Office.

Responsibilities

• Plan and execute events, including venue selection, menu planning, and coordinating all necessary equipment and vendors.
• Work with clients to determine objectives, preferences, and budgets, and provide recommendations and creative ideas.
• Ensure all event details are communicated and executed flawlessly, including on-site coordination during events.
• Manage event logistics, including room layouts, audiovisual and technical requirements, transportation and parking.
• Monitor event budgets, negotiate with vendors to secure the best deals, and process invoices and payments.
• Collaborate with marketing and communications to develop promotional materials and ensure events are marketed to attendees.
• Conduct post-event evaluations to assess success and identify opportunities for improvement.

Skills

Event planning

Vendor negotiation

Budget management

Communication

Project management

Microsoft Office

Education

Bachelor's degree in hospitality or event management

Tools

Event management software

Microsoft Office

Job description

Join our team and be part of the continued success of Bali's Largest Integrated Resort.

We offer exciting career opportunities for individuals with the following responsibilities and requirements:

Responsibilities

• Plan and execute events, including venue selection, menu planning, and coordinating all necessary equipment and vendors.
• Work with clients to determine their objectives, preferences, and budgets, and provide recommendations and creative ideas to achieve them.
• Ensure all event details are communicated to relevant parties and executed flawlessly, including on-site coordination during events.
• Manage event logistics, including room layouts, audiovisual and technical requirements, and transportation and parking.
• Monitor event budgets, negotiate with vendors to secure the best deals, and ensure all invoices and payments are processed accurately and in a timely manner.
• Collaborate with marketing and communications teams to develop promotional materials and ensure events are effectively marketed and communicated to attendees.
• Conduct post-event evaluations to assess the success of events, gather feedback, and identify opportunities for improvement.

Requirements

• Bachelor's degree in hospitality, event management, or a related field.
• Proven experience in event planning and coordination.
• Strong organizational and project management skills, with the ability to manage multiple events simultaneously.
• Excellent communication and negotiation skills, with the ability to build relationships with clients and vendors.
• Detailed-oriented and able to ensure flawless execution of events.
• Strong budget management skills, with experience negotiating costs and managing invoicing and payments.
• Familiarity with event management software and Microsoft Office.