Event Manager - Food & Beverages | AYANA BALI

AYANA Hospitality Group; Provinsi Bali; On-site; IDR 100,000,000 - 180,000,000; Full time

Job summary

AYANA Hospitality Group in Bali seeks an experienced Events Coordinator to plan and execute large-scale events for Bali’s largest integrated resort. You will handle venue selection, menu planning, vendor coordination, and on-site management to ensure flawless delivery.

Candidates should hold a Bachelor's degree in hospitality or related field, have proven event planning experience, and strong budgeting, communication, and negotiation skills.

Qualifications

• Bachelor's degree in hospitality, event management, or related field.
• Proven experience in event planning and coordination.
• Strong organizational and project management skills to handle multiple events.
• Excellent communication and negotiation abilities with clients and vendors.
• Detail-oriented with flawless event execution.
• Strong budget management experience and invoicing/payment handling.
• Familiarity with event management software and MS Office.

Responsibilities

• Plan and execute events, including venue selection, menu planning, and coordinating equipment and vendors.
• Collaborate with clients to determine objectives, preferences and budgets, and offer recommendations.
• Ensure event details are communicated and on-site coordination is flawless.
• Manage event logistics such as room layouts, AV, and transportation needs.
• Monitor budgets, negotiate with vendors, and process invoices and payments.
• Partner with marketing to develop promotional materials and communications to attendees.
• Conduct post-event evaluations to assess success and identify improvements.

Skills

Event planning

Vendor coordination

Budget management

Negotiation skills

Communication skills

Organizational skills

Microsoft Office

Event management software

Education

Bachelor's degree in hospitality or related field

Tools

Microsoft Office

Event management software

Job description

Join our team and be part of the continued success of Bali’s Largest Integrated Resort.

We offer exciting career opportunities for individuals with the following responsibilities and requirements:

Responsibilities

• Plan and execute events, including venue selection, menu planning, and coordinating all necessary equipment and vendors.
• Work with clients to determine their objectives, preferences, and budgets, and provide recommendations and creative ideas to achieve them.
• Ensure all event details are communicated to relevant parties and executed flawlessly, including on-site coordination during events.
• Manage event logistics, including room layouts, audiovisual and technical requirements, and transportation and parking.
• Monitor event budgets, negotiate with vendors to secure the best deals, and ensure all invoices and payments are processed accurately and in a timely manner.
• Collaborate with marketing and communications teams to develop promotional materials and ensure events are effectively marketed and communicated to attendees.
• Conduct post-event evaluations to assess the success of events, gather feedback, and identify opportunities for improvement.

Qualifications

• Bachelor's degree in hospitality, event management, or a related field.
• Proven experience in event planning and coordination.
• Strong organizational and project management skills, with the ability to manage multiple events simultaneously.
• Excellent communication and negotiation skills, with the ability to build relationships with clients and vendors.
• Detail-oriented and able to ensure flawless execution of events.
• Strong budget management skills, with experience negotiating costs and managing invoicing and payments.
• Familiarity with event management software and Microsoft Office.