Event Facility Manager | AYANA BALI

AYANA Hospitality Group; Provinsi Bali; On-site; IDR 802,425,106 - 1,069,900,142; Full time

Job summary

AYANA Hospitality Group is seeking an energetic Event Safety Manager for its 5-star luxury resort in Bali. You will be responsible for overseeing the management of event venues, ensuring safety protocols, and supervising multiple teams to deliver exceptional event experiences.

The ideal candidate will have 3–5 years of experience in venue operations within luxury hotels or resorts, possess strong organizational skills, and be fluent in English. Join us at AYANA to elevate our event services.

Qualifications

• 3–5 years of experience in venue/facility operations or event logistics management.
• Proven experience in managing venues in luxury settings.
• Fluency in English; knowledge of Bahasa Indonesia is a plus.

Responsibilities

• Oversee lifecycle management of event venues and equipment.
• Supervise logistics and security teams for seamless event execution.
• Ensure compliance with health, safety, and luxury standards.

Skills

Venue/facility operations experience

Event logistics management

Organizational skills

Problem-solving skills

Knowledge of health and safety regulations

Job description

We are in search of talent with an energetic personality, yet elegant that fulfill the requirements for a Event Safety Manager to work with our team at the finest 5-star luxury resort in Bali. The Event Facility Manager is responsible for overseeing the full lifecycle management of all event venues and equipment across the property, including the Grand Ballroom and multiple meeting rooms. This role directly supervises Security, Housekeeping, and Audio-Visual teams, as well as the Logistics Supervisor, to ensure seamless event execution, facility readiness, and strict compliance with safety and luxury standards.

Responsibilities

• Manage full lifecycle of venue & equipment: inventory control, preventive maintenance, repairs, replacements, and par stock levels across all facilities.
• Directly supervise the Logistics Supervisor to ensure effective monitoring of equipment transfer between venues/storage, safe and timely loading/unloading of vendors/suppliers, smooth equipment movement (indoor/outdoor), and accurate real-time inventory tracking.
• Maintain and control access to loading dock, back-of-house areas, storage rooms, and equipment staging zones during events; enforce protocols for vendor coordination and equipment security.
• Monitor and manage facility-related elements: temperature control, acoustics, power distribution, lighting levels, Wi‑Fi coverage, and weather contingencies for outdoor venues.
• Identify and resolve facility and logistics issues (e.g., equipment delays, vendor unloading problems, minor repairs, cleanliness) proactively before and during events.
• Ensure full compliance with health, safety, fire, hygiene, and sustainability regulations across all event venues, equipment, and logistics operations.
• Lead training for facility and logistics teams on SOPs, safety protocols, equipment handling, and luxury presentation standards.
• Supervise regular safety checks and maintain documentation for audits.
• Conduct regular briefings and debriefings with all teams to review operational plans, address concerns, and provide feedback.
• Coordinate setup and breakdown of venues according to event requirements, layouts, and specifications.

Qualifications

• 3–5 years of experience in venue/facility operations, banquet setup, or event logistics management in luxury hotels, resorts, or convention centers
• Proven experience in facility or venue management, preferably in a luxury hospitality or large event environment
• Excellent organizational skills, attention to detail, and inventory/logistics tracking expertise
• Strong organizational, problem-solving, and multi‑tasking skills
• Good knowledge of health, safety, fire, hygiene, and sustainability regulations
• Fluency in English (written & spoken); Bahasa Indonesia preferred