Engineering Operations & Admin Specialist

25hours Hotels; Indonesia; On-site; IDR 78,120,000 - 145,080,000; Full time

Job summary

25hours Hotel Jakarta The Oddbird is seeking an organized Engineering Administrative Assistant to support the engineering management and team leaders, ensuring smooth daily operations. You will handle clerical tasks, timesheets and maintain filing while keeping policies in view for the team.

You will also assist with purchasing, inventory, and spare parts distribution, participate in briefings, and create maintenance work orders, maintaining professional appearance and adherence to standards.

Qualifications

• A diploma or equivalent qualification.
• At least 2 years of secretarial or administrative experience.
• Strong English language skills – reading, writing, and speaking fluently.
• Bonus points if you speak other languages or have a basic grasp of local languages.
• Comfortable working with MS Excel, Word, and PowerPoint.

Responsibilities

• Handle all clerical duties and keep our administrative processes ticking along.
• Receive, log, distribute and follow up on work requests in line with our SOPs.
• Maintain an organized filing system for all departmental records.
• Prepare daily and weekly timesheets for management sign-off.
• Keep engineering management in the loop about any service disruptions or issues.
• Help with pre-planning and join in on daily engineering briefings.
• Support with purchasing, inventory management and spare parts distribution.
• Create and issue preventative maintenance work orders.

Skills

Great communicator

Detail-oriented

Team player

Self-motivated

Education

Diploma or equivalent qualification

Tools

MS Excel

MS Word

PowerPoint

Job description

25hours Hotel Jakarta The Oddbird is seeking an organized Engineering Administrative Assistant to support the engineering management and team leaders, ensuring smooth daily operations. You will handle clerical tasks, timesheets and maintain filing while keeping policies in view for the team.

You will also assist with purchasing, inventory, and spare parts distribution, participate in briefings, and create maintenance work orders, maintaining professional appearance and adherence to standards.