Engineering Admin & Operations Coordinator

Ennismore; Jakarta Pusat; On-site; IDR 78,120,000 - 122,760,000; Full time

Job summary

25hours Hotel Jakarta The Oddbird is seeking an organized Engineering Administrative Assistant to support the engineering management and teams, handling clerical duties and ensuring smooth operations behind the scenes.

The role covers logging and distributing work requests, preparing timesheets, maintaining filing systems, assisting with purchasing, inventory and maintenance work orders, and coordinating briefings and safety procedures.

Qualifications

• At least 2 years of secretarial or administrative experience.
• Strong English language skills – reading, writing, and speaking fluently.
• Proficient with MS Office tools (Excel, Word, PowerPoint).

Responsibilities

• Handle all clerical duties and keep our administrative processes ticking along
• Receive, log, distribute and follow up on work requests in line with our Standard Operating Procedures
• Maintain an organized filing system for all departmental records
• Prepare daily and weekly timesheets for management sign-off
• Keep engineering management in the loop about any service disruptions or issues
• Help with pre-planning and join in on daily engineering briefings
• Support with purchasing, inventory management and spare parts distribution
• Create and issue preventative maintenance work orders

Skills

Administrative support

MS Excel

MS Word

PowerPoint

English communication

Tools

MS Excel

MS Word

PowerPoint

Job description

25hours Hotel Jakarta The Oddbird is seeking an organized Engineering Administrative Assistant to support the engineering management and teams, handling clerical duties and ensuring smooth operations behind the scenes.

The role covers logging and distributing work requests, preparing timesheets, maintaining filing systems, assisting with purchasing, inventory and maintenance work orders, and coordinating briefings and safety procedures.