Engineering Administrative Assistant

AccorHotels Indonesia; Jakarta Selatan; On-site; IDR 44,640,000 - 78,120,000; Full time

Job summary

AccorHotels Indonesia is seeking an organized Engineering Administrative Assistant to support our engineering management and team leaders with essential administrative tasks. You will help keep daily operations smooth and coordinated across the engineering department.

The role requires at least 2 years of secretarial or administrative experience and strong English skills. Proficiency in MS Excel, Word, and PowerPoint is expected, with the ability to learn our SOPs and contribute to a

Qualifications

• At least 2 years of secretarial or administrative experience.
• Strong English language skills—reading, writing, and speaking fluently.
• Bonus points if you speak other languages or have a basic grasp of local languages.
• Comfortable working with MS Excel, Word, and PowerPoint.

Responsibilities

• Handle clerical duties and maintain administrative processes.
• Log, distribute and follow up on work requests per SOPs.
• Maintain organized filing of departmental records.
• Prepare daily and weekly timesheets for management sign-off.
• Keep management updated on service disruptions or issues.
• Assist with pre-planning and daily engineering briefings.
• Support with purchasing, inventory management and spare parts distribution.
• Create and issue preventive maintenance work orders.

Skills

English proficiency

Multilingual ability

Tools

MS Excel

MS Word

PowerPoint

Job description

25hours Hotel Jakarta The Oddbird is an unconventional, locale story-driven hotel where business meets creative arts, culture, wellness and gastronomy. Nestled in Sudirman Central Business District Jakarta, rising above Ashta Lifestyle Mall, the property features 210 rooms, 135 serviced apartments, vibrant social spaces, lively restaurants and creative corners, designed to welcome anyone to “Come as You Are”.

Job Description

We're looking for an organized and proactive Engineering Administrative Assistant to be the backbone of our engineering department. You'll provide essential administrative and secretarial support to our engineering management and team leaders, keeping everything running smoothly behind the scenes.

What You’ll Be Doing

• Handle all clerical duties and keep our administrative processes ticking along
• Receive, log, distribute and follow up on work requests in line with our Standard Operating Procedures
• Maintain an organized filing system for all departmental records
• Prepare daily and weekly timesheets for management sign-off
• Keep engineering management in the loop about any service disruptions or issues
• Help with pre-planning and join in on daily engineering briefings
• Support with purchasing, inventory management and spare parts distribution
• Create and issue preventative maintenance work orders

Other Bits and Pieces

• Know your way around our hotel's fire and life safety procedures – it's important stuff
• Stick to hotel and departmental policies and procedures
• Attend all briefings, meetings and training sessions as required
• Show up on time, looking smart in your complete uniform
• Maintain a professional appearance and good hygiene standards
• Take on other reasonable tasks as assigned by management

Qualifications

What You’ll Need

• At least 2 years of secretarial or administrative experience under your belt
• Strong English language skills – we're talking reading, writing, and speaking fluently
• Bonus points if you speak other languages or have a basic grasp of local languages
• Comfortable working with MS Excel, Word, and PowerPoint

The Kind of Person We're After

• Great communicator who's comfortable dealing with people at all levels
• Detail-oriented with a genuine service mindset
• A team player who's keen to contribute and collaborate
• Self-motivated, energetic, and ready to get stuck in
• Someone who takes pride in their appearance and maintains professional standards

Additional Information

In compliance with employment laws in Indonesia, this position is only open to Indonesians.

We are proudly part of Accor hotels, a globally renowned company with strong values and culture. We are the largest hotel company in Asia Pacific, people know and love our brand, and we are positive you will too!

Accor Plus is Asia Pacific's most expansive travel, dining, and lifestyle program. Accor Plus is accepted at over 800 Accor hotels across 18 countries in Asia Pacific. With more than 1,200 employees, 45 offices, and over 400,000 members across the Asia Pacific. Accor Plus offices are located across Australia, New Zealand, Fiji, Singapore, Malaysia, Indonesia, Philippines, India, Thailand, Vietnam and China.

All Applicants must be legally entitled to live and work in Indonesia

We are proudly part of Accor hotels, a globally renowned company with strong values and culture. We are the largest hotel company in Asia Pacific, people know and love our brand, and we are positive you will too!

Accor Plus is Asia Pacific's most expansive travel, dining, and lifestyle program. Accor Plus is accepted at over 800 Accor hotels across 18 countries in Asia Pacific. With more than 1,200 employees, 45 offices, and over 400,000 members across the Asia Pacific. Accor Plus offices are located across Australia, New Zealand, Fiji, Singapore, Malaysia, Indonesia, Philippines, India, Thailand, Vietnam and China.

All Applicants must be legally entitled to live and work in Indonesia