Document Controller: Organized Records & Compliance

PT Pestindo Central Optima; Kota Semarang; On-site; IDR 89,280,000 - 133,920,000; Full time

Job summary

PT Pestindo Central Optima is seeking a Document Controller to ensure all company documents are stored, controlled, updated, traceable, and available to the relevant departments.

You will manage both hardcopy and softcopy records, organize documents by category, number, date, department and type, perform scanning and uploading, assign identifications, and maintain accurate document databases with strong attention to detail.

Qualifications

• Minimum 1 year experience as Document Controller or similar role.
• Understanding of document control principles, filing, numbering, versioning, and archiving.
• Proficient in MS Office, especially Excel and Word.
• Able to handle large volumes of documents with accuracy and consistency.
• Strong administrative capabilities and teamwork skills.

Responsibilities

• Manage company documents in both hardcopy and softcopy formats.
• Organize documents by category, number, date, department, and document type.
• Ensure documents are stored in designated folders or storage systems.
• Perform scanning, uploading, and filing of documents regularly.
• Assign document numbers, codes, or identifications according to applicable systems.
• Record new, revised, and obsolete documents.
• Ensure each department uses the latest version of documents.
• Monitor validity periods of documents, certificates, and permits.
• Create reminders for expiring documents and follow up with PICs.
• Input and update document data in Excel or company systems and maintain databases.

Skills

Document control

Administrative skills

Attention to detail

Microsoft Excel

Microsoft Word

Communication

Education

D3/S1 in Administration or related field

Tools

Microsoft Excel

Microsoft Word

Job description

PT Pestindo Central Optima is seeking a Document Controller to ensure all company documents are stored, controlled, updated, traceable, and available to the relevant departments.

You will manage both hardcopy and softcopy records, organize documents by category, number, date, department and type, perform scanning and uploading, assign identifications, and maintain accurate document databases with strong attention to detail.