Document Controller

SeaOwl Indonesia; Batam; On-site; IDR 167,400,000 - 279,000,000; Full time

Job summary

SeaOwl Indonesia in Batam seeks a skilled Document Controller to manage engineering documents, transmittals, archives, and the Vendor Document Register, ensuring traceability and proper distribution to internal and external stakeholders.

The ideal candidate has a Bachelor’s degree, 5+ years in document control within Oil & Gas/EPC, fluent English, strong organization, and proficiency in Excel and modern AI tools to improve reporting.

Qualifications

• Bachelor’s degree in engineering, business administration, or related field.
• Minimum 5 years of experience in document control within Oil & Gas / EPC.
• Fluent in English, both written and verbal.
• Strong organizational and time-management skills.
• Able to coordinate across multiple teams and locations.

Responsibilities

• Manage and control Engineering Documents, including Client and Vendor documents and VDRL.
• Prepare, register, maintain transmittals, archives, and exchange records with traceability.
• Coordinate document distribution per project matrix and instructions.
• Maintain electronic filing, revision control, document status, numbering, and archiving.
• Ensure all exchanges are recorded and traceable between SeaOwl and project stakeholders and vendors.
• Provide weekly VDRL monitoring reports showing status, overdue items, and follow-ups.

Skills

English proficiency

Team player

Multitasking

Attention to detail

Time management

Adaptive / fast learner

Education

Bachelor’s Degree in Engineering or related field

Tools

Microsoft Excel

Microsoft Office

AI platforms/tools

Job description

Job Description

• Manage and control Engineering Documents, including documents listed in the TDR and documents received from Client, as well as Vendor Documents and Vendor Document Register (VDRL).
• Prepare, control, register, and maintain incoming/outgoing transmittals, document archives, and document exchange records, ensuring complete traceability.
• Coordinate document distribution to the correct internal and external parties in accordance with the project distribution matrix and instructions.
• Maintain accurate electronic filing, document status, revision control, document numbering, and archiving of technical documents and drawings.
• Ensure all document exchanges are properly recorded and traceable between SeaOwl and project stakeholders and vendors.
• Provide weekly VDRL monitoring reports accurately showing document status, including overdue documents, pending submissions/reviews, documents not yet submitted, and other outstanding issues requiring follow-up from/to Vendors.

Requirements

• Minimum Bachelor’s Degree in Engineering, Business Administration, or a related discipline.
• Min. 5 years of experience in Document Control within the Oil & Gas / EPC sector.
• Fluent in English, both written and verbal.
• Energetic, fast learner, adaptable, and a strong team player.
• Able to multitask effectively and work in a fast‑paced project environment with tight deadlines.
• Strong organizational and time management skills.
• Able to coordinate effectively across multiple teams and location.
• Excellent attention to detail, particularly in document numbering, revision control, document status, transmittals, and filing/archiving of technical documents and drawings.
• Responsible, reliable, and accountable for document accuracy, traceability, and timely follow-up.
• Advanced proficiency in Microsoft Office, particularly Excel.
• Familiar with AI platforms/tools and able to use them appropriately to improve work efficiency and support document‑control reporting.