Document Control & Filing Specialist

PT. LIPPO KARAWACI TBK; Tangerang; On-site; IDR 78,120,000 - 122,760,000; Full time

Job summary

PT Lippo Karawaci Tbk in Indonesia is seeking a detail-oriented Administrative Filing Clerk to manage physical and digital documents, ensuring they are organized, accessible, and properly archived.

You will perform filing, labeling, scanning, and record-keeping; maintain databases; retrieve documents for departments; and support routine admin tasks. Fresh graduates are welcome; MS Office skills, especially Excel and Word, are required, with strong teamwork and independence.

Qualifications

• Minimum Diploma (D3) or Bachelor's Degree (S1) in Administration, Management, or a related field.
• Fresh graduates are welcome to apply; previous experience in filing or document administration is an advantage.
• Familiar with Microsoft Office, particularly Microsoft Excel and Word.
• Good organizational skills with strong attention to detail and accuracy.
• Able to manage and organize a large volume of documents systematically.
• Responsible, disciplined, and able to work independently as well as in a team.
• Good communication and coordination skills.
• Willing to perform routine administrative and document-handling tasks.

Responsibilities

• Perform document filing, sorting, labeling, scanning, and archiving in accordance with established procedures
• Ensure all incoming and outgoing documents are properly recorded, distributed, and filed
• Maintain accurate document records and update filing databases or tracking systems regularly
• Retrieve and provide requested documents to relevant departments when needed
• Monitor document completeness and ensure files are properly maintained and stored
• Ensure the confidentiality and security of company documents and records
• Conduct periodic checks of filing systems to maintain accuracy and prevent missing or misplaced documents
• Support general administrative tasks and other duties as assigned

Skills

Microsoft Excel

Microsoft Word

Organizational skills

Attention to detail

Communication skills

Teamwork

Independent work

Education

Diploma (D3) or Bachelor's (S1) in Administration/Management

Job description

PT Lippo Karawaci Tbk in Indonesia is seeking a detail-oriented Administrative Filing Clerk to manage physical and digital documents, ensuring they are organized, accessible, and properly archived.

You will perform filing, labeling, scanning, and record-keeping; maintain databases; retrieve documents for departments; and support routine admin tasks. Fresh graduates are welcome; MS Office skills, especially Excel and Word, are required, with strong teamwork and independence.