DOCUMENT CONTROL

PT. Precision Pipe Indonesia; Batam; On-site; IDR 70,000,000 - 110,000,000; Full time

Job summary

PT. Precision Pipe Indonesia is seeking a Detail-Oriented Document Controller to manage company and project documentation. You will register, file, distribute, and maintain records ensuring proper numbering, revisions, and control of documents.

Maintain the Master Document List and archive both hardcopy and electronic records for audits. The role requires 1–2 years in document control or similar admin work, with proficiency in Excel and Word, and familiarity with ISO 9001/QMS.

Qualifications

• Strong attention to detail with excellent organizational and administrative skills.
• Good communication and coordination skills.
• Ability to work independently as well as collaboratively within a team.
• Experience with document control systems and revision control is preferred.
• Familiarity with ISO 9001 / QMS is an advantage.

Responsibilities

• Manage, maintain, and control company and project documentation per procedures.
• Register, file, distribute, and maintain documents with proper numbering and revisions.
• Ensure only latest approved versions are used and keep Document Register updated.
• Archive hardcopy and electronic records and manage controlled document issuance.
• Support audits by preparing documentation for internal and external reviews.
• Coordinate with QA/QC, Engineering, Production, HSE and other departments.

Skills

Attention to detail

Organizational skills

Communication skills

Teamwork

Education

Diploma or Bachelor's degree

Tools

Microsoft Excel

Microsoft Word

Job description

This role involves managing, maintaining, and controlling company and project documentation in accordance with established procedures. You will ensure all documents are properly registered, filed, distributed, and maintained, with control over document numbering, revisions, approval status, and distribution records. The position requires ensuring that only the latest approved versions of documents are available for use, maintaining the Document Register / Master Document List, and performing document filing and archiving for both hardcopy and electronic records.

Key responsibilities

Manage, maintain, and control company and project documentation in accordance with established procedures

Ensure all documents are properly registered, filed, distributed, and maintained

Control document numbering, revisions, approval status, and distribution records

Ensure that only the latest approved versions of documents are available for use

Maintain and regularly update the Document Register / Master Document List

Perform document filing and archiving for both hardcopy and electronic records

Coordinate the issuance, distribution, retrieval, and revision of controlled documents

Liaise with relevant departments to ensure documents are complete, accurate, and properly controlled

Support QA/QC, Engineering, Production, HSE, and other departments in managing documentation

Prepare and maintain documentation required for internal and external audits

Qualifications

Minimum Diploma (D3) or Bachelor's Degree (S1) in Business Administration, Management, Engineering, or a related field

Minimum 1–2 years of experience in Document Control or a similar administrative role

Experience in manufacturing, engineering, construction, oil & gas, or piping industries is highly preferred

Strong proficiency in Microsoft Office, particularly Microsoft Excel and Word

Good understanding of document control systems, revision control, document numbering, and document filing

Familiarity with ISO 9001 / Quality Management System (QMS) is an advantage

Strong attention to detail with excellent organizational and administrative skills

Good communication and coordination skills

Able to work independently as well as collaboratively within a team

Able to manage multiple documents and priorities while meeting deadlines

What can I earn as a Document Controller