Field Operation and Procurement Assistant for Agroforestry - Gayo Highlands

World Resources International; Aceh; Hybrid; IDR 396,277,000 - 792,554,000; Part time

Benefits offered by this job

Travel insurance

Hybrid working model

Global network access

Diversity and inclusion

Job summary

World Resources Institute in Aceh Tengah / Central Aceh region seeks a Field Operation and Procurement Assistant for Agroforestry to support procurement, logistics, and field documentation across project sites.

You will coordinate RFQs, purchase orders, vendor records, and travel arrangements, ensuring compliance with organizational requirements while collaborating with field teams and admin/procurement units. This is a 15 Oct 2026 – 28 Feb 2027 consultancy.

Qualifications

• Minimum 2 years in project administration, procurement, or logistics.
• Experience in procuring goods and services with proper documentation.
• Strong organizational skills and attention to compliance.

Responsibilities

• Coordinate procurement, logistics, and project documentation for field activities.
• Maintain procurement trackers and ensure timely submission of documents.
• Support field teams with travel and operational arrangements.

Skills

Procurement

Administration

Logistics

Documentation

MS Office & Google Drive

Education

Bachelor's degree in Business Administration or related field

Tools

Excel

Word

PowerPoint

Google Drive

Job description

Field Operation and Procurement Assistant for Agroforestry – Gayo Highlands

Consultant as Field Operation and Procurement Assistant for Agroforestry (Gayo Highlands) – Food, Land, and Water Program

You will be based in Bener Meriah or Central Aceh, Aceh. Existing work authorization is required at the time of application submission as WRI is unable to sponsor any visa work sponsorship for this position.

Program Overview

Human society and the global economy are inextricably linked to forests. People depend on forests for their critical role in stabilizing the climate while providing food, water, energy, and many other ecosystem services that vital for human well-being. In Indonesia, community-managed forest areas under Social Forestry (Perhutanan Sosial) schemes present opportunities to empower adjacent and forest-dependent people to improve rural development and natural resource conservation, and to contribute to climate change mitigation. Given the multiple objectives it represents, WRI Indonesia works with governments, businesses, multilateral and financial institutions, civil society groups, and indigenous peoples and local communities to support the acceleration and development of Social Forestry.

Under the Blended Finance Model (BFM) for the Social Forestry Enterprises Project, WRI Indonesia aims to strengthen Social Forestry Business Groups (Kelompok Usaha Perhutanan Sosial / KUPS) through institutional strengthening, capacity building, land productivity and agroforestry management, sustainable ecotourism development, business incubation, and facilitation of market partnerships. The project is designed to improve the readiness of KUPS and its associated cooperatives (Koperasi) to access blended finance mechanisms that combine BFM's grant funding with commercial and non-commercial financing sources.

In Aceh Tengah District and Bener Meriah District, project targets include diverse KUPS portfolios covering Arabica coffee, honey, aren, silvopasture, nurseries, fisheries, organic fertilizer, processed food, and agroforestry enterprises. These groups possess promising economic potential but continue to face challenges in institutional governance, productivity, business models, bookkeeping, and access to financing.

Job Highlight

The Field Operation and Procurement Assistants for Agroforestry will support project implementation in the targeted sites in Aceh. The Assistant is responsible for coordinating procurement, logistics, administrative processes, and project documentation to ensure field activities are delivered efficiently, accurately, and in compliance with organizational requirements The Assistant will report directly to Sumatra Research and Program Development Lead while maintain a close collaboration with the field team, the Monitoring and Evaluation team, and the Administration/Procurement team.

What You Will Do

Procurement Support (60%)

• Support for the procurement process for projects-related goods and services, including agroforestry materials, dry houses and its facilities, coffee processing equipment, ecotourism infrastructure and facilities, web development service, and other project assets or third-party services.
• Support the preparation and consolidation of procurement documentation including Request for Quotation (RFQ), quotation comparison sheets, purchase requests, purchase order, vendor records, delivery documentation, and payment supporting documents.
• Maintain procurement trackers and provide regular updates on procurement status delivery progress and ensure documentation completeness in coordination with field teams and the administration/procurement team.
• Coordinate with field teams, vendors, and the Administration/Procurement team to ensure procurement documentation is compete, accurate, and submitted in a timely manner

Administration and Operation Support (30%)

• Assist in preparing operational and administrative documentation for project-related activities including attendance lists, internal memos, travel documentations, and other operational requirements.
• Support coordination with the field team and the Administration/Procurement team of field schedules, travel arrangement, logistics, and other operational requirements for project activities.
• Assist monthly operational consolidation for field teams.

Documentation and Database Support (10%)

• Support the field team in collecting, organizing, and maintaining project documentation and field evidence: photos, participant lists, geotagged data/information, MoM, training documentation, and other community's KUPS progress records and their supporting metadata.
• Support the field team in retrieving supporting evidence quickly for reports, audits, management requests, and project communications.

What You Will Need

Required qualifications:

• Bachelor's degree in Business Administration, Management, Accounting, Public Administration, Forestry, Agriculture, or other related field.
• Minimum 2 year of professional experience in project administration, procurement, operations, logistics, project support or other related functions.
• Experience supporting procurement processes and documentation, including RFW, PR, PO, vendor communications, and payment supporting documents.
• Strong organizational and administrative skills with ability to manage multiple tasks, competing deadlines, and ensure proper documentation simultaneously
• Ability to face dynamic field-based development work and willingness to travel frequently to remote areas.
• Proficiency in Microsoft Office applications (Excel, Word, PowerPoint) and other supporting tools including Google Drive, cloud folders, scanners, and digital filing systems.
• Good communication and coordination skills, with the ability to work effectively with field teams, vendors, local stakeholders, and project support functions.
• Ability to collect, collate, and organize files to ensure provable and retrievable evidence documentation.
• Legally able to work in Indonesia.

Preferred added values:

• Familiarity with or experience in NGO or other community development projects in field-level.
• Local presence in or willingness to move to Aceh Tengah / Bener Meriah is strongly preferable.
• Willingness to visit field sites and understand real operational needs beyond office paperwork.
• Able to travel occasionally to Aceh Besar and Sabang when assigned.
• Curious to learn about coffee, honey, ecotourism, and agroforestry operations.

Duration

15 October 2026 – 28 February 2027

Deliverables and Timeline

1. Monthly timesheet and progress report submitted accurately at the end of each month.

2. Complete, organized, and audit-ready procurement, payment, logistic, and administrative documentation maintained in accordance with project and organizational requirements.

3. Up to date project documentation and field evidence maintained consistently, including attendance lists, photos, meeting notes, travel documentation, asset/inventory records, vendor archives, and other supporting documentation required for project implementation and reporting

4. Up to date procurement, logistics, and operational tracking records maintained to support project implementation, monitoring, reporting, and compliances requirements.

5. Final assignment summary report at the end of the contract period highlighting key activities, accomplishments, and recommendation for continuity of improvement

Terms of Payment

Daily-rate-based consultant with a maximum of 90 (ninety) working days for the whole contract period or 20 (twenty) working days per month on average

What we offer:

• Consultant rate that is commensurate with experience and skill.
• Travel insurance for both domestic and international for any travel duty as assigned by WRI Indonesia
• Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields.
• A workplace that strives to put diversity and inclusion at the heart of our work
• The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI
• Commitment to hybrid working model with flexible working hours

About Us:

World Resources Institute works to improve people’s lives, protect and restore nature and stabilize the climate. As an independent research organization, we leverage our data, expertise and global reach to influence policy and catalyze change across systems like food, land and water; energy; and cities. Our 2,000+ staff work on the ground in more than a dozen focus countries and with partners in over 50 nations.

Our mission and values:

WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.

Our culture:

WRI is committed to advancing gender and social equity for human well-being in our mission including equal opportunities in employment. All qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, sex, national origin, age, caste, marital status, sexual orientation, gender identity and expression, disability, or protected Veteran status.

WRI is an equal opportunity employer and are committed to promoting a diverse workplace. If you are an individual with disabilities who needs accommodation or you are having difficulty using our website to apply for employment, please contact WRI’s Human Resources department at [phone] or email us at [e-mail].