Procurement Officer
World Resources Institute
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Job summary
World Resources Institute Indonesia is seeking a Procurement Officer - Operations to translate procurement plans into executable packages and manage procurements from planning through close-out. Based in Jakarta with office-flex arrangements and travel to Aceh and West Sumatra project sites.
You will collaborate with finance, legal, and project teams, ensure competitive, transparent processes, and maintain audit-ready documentation.
Qualifications
- Bachelor's degree in business administration, supply chain management, procurement, finance, law, or another relevant field.
Responsibilities
- Translate approved procurement plans into executable packages and manage procurements through lifecycle.
- Consolidated procurement planning and packaging across Aceh and West Sumatra.
- Prepare RFQs, RFPs, and bid documents with clear evaluation criteria and timelines.
- Coordinate supplier onboarding, contracts/POs, and post-award administration.
- Monitor delivery, verification, and documentation for compliance and value-for-money.
Skills
Education
Tools
Job description
Procurement Officer - Operations
WRI Indonesia is national entity (Yayasan) associated with the World Resources Institute (WRI), a global environmental research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. WRI Indonesia works with government, civil society, business, communities, and other partners to advance sustainable and inclusive development.
The Procurement Officer will translate the approved procurement plans into executable packages and manage assigned procurements throughout the lifecycle—from planning, packaging, sourcing, evaluation, and award through contracting, delivery, acceptance, documentation, and close-out. Based within the Operations Department, the position will work closely with BFM–BPDLH Project Teams, Project Operations staff, Project Assistants, Procurement colleagues, regional staff in Aceh and West Sumatra, Finance, Legal, and other relevant functions to ensure that procurement is timely, cost-effective, transparent, well-documented, and compliant.
This position is based in Jakarta, with office-flex working arrangements and travel requirement to project sites, included but not limited to Aceh and West Sumatra. In support of WRI's DEI commitment, you are responsible for actively participating in these collaborative efforts by integrating equity into your work, our workplace, and the organizational culture.
To ensure that priority BFM-BPDLH procurements in Aceh and West Sumatra are converted from approved procurement-plan items into compliant, well-documented, value-for-money procurement outcomes within the required
Review the Aceh and West Sumatra procurement plans and establish a consolidated procurement implementation plan showing project/location, package title, estimated value, target quarter, procurement method, technical owner, key dates, dependencies, status, and risk.
Group related procurement items into practical packages where appropriate, while preserving competition, value for money, technical requirements, and compliance with applicable procurement thresholds and approvals.
Prioritize time-critical and high-risk packages, including construction, specialized equipment, professional-service procurements, and procurements requiring field verification or longer vendor lead times.
Agree the allocation of procurement packages to each milestone with the Office Manager and relevant BFM-BPDLH project leads.
Work with requesting teams to finalize specifications, bills of quantity, scopes of work, terms of reference, delivery locations, evaluation criteria, estimated costs, and required completion dates.
Conduct market research, supplier mapping, and price benchmarking to confirm market availability, realistic lead times, competition, and value-for-money options.
Prepare and issue RFQs, RFPs, invitations to bid, or other approved solicitation documents, including bidder instructions and required compliance documentation.
Manage bidder communications, clarifications, site briefings or pre-bid meetings where needed, and secure a complete and transparent solicitation record.
Coordinate administrative, technical, and commercial evaluations in accordance with approved criteria; maintain evaluator records, conflict-of-interest documentation, bid analysis, and scoring evidence.
Support clarifications and negotiations on price, technical scope, delivery schedule, warranties, after-sales support, construction milestones, and other commercial or contractual terms.
Prepare selection recommendations and approval packages, communicate procurement outcomes as authorized, and maintain a complete audit trail.
Coordinate supplier onboarding and process approved awards into contracts, purchase orders, amendments, or other procurement instruments in Workday, Workday Strategic Sourcing, or other designated systems.
Monitor supplier and contractor performance against agreed deliverables, quantities, specifications, milestones, delivery dates, quality standards, and contractual obligations.
Coordinate with project teams on delivery inspection, site verification, goods receipt, completion certificates, asset handover, and supporting documentation required before payment.
Support corrective action, amendment, renewal, termination, warranty, or close-out processes and promptly elevate material schedule, quality, integrity, safeguarding, fraud, or compliance risks.
Travel to project locations in Aceh and West Sumatra when justified by procurement complexity, vendor/site requirements, or acceptance needs and when prior approval is obtained.
Maintain complete and readily retrievable procurement files for each assigned package, including requests, approvals, market research, solicitation documents, bids, evaluations, negotiations, selections, contracts/POs, correspondence, delivery evidence, and close-out documents.
Maintain a live BFM-BPDLH procurement tracker with package status, value, method, owner, next action, deadline, bottleneck, risk, and expected completion date.
Ensure assigned procurements comply with WRI Indonesia policies and procedures, applicable laws and regulations, funder requirements, ethical procurement standards, conflict-of-interest requirements, and sustainable procurement principles.
Provide concise milestone status updates and an orderly final handover of all completed and open procurement matters.
Bachelor's degree in business administration, supply chain management, procurement, finance, law, or another relevant field; a professional procurement or contract management certification is an advantage.
Minimum 3 (three) years of relevant experience in procurement, sourcing, contracting, vendor management, or a comparable role; experience in a nonprofit, international development, or donor-funded environment is preferred.
Demonstrated knowledge and understanding of the Indonesian government procurement system, including public bidding and tender processes, applicable regulations, vendor selection, compliance and documentation requirements, and other relevant procedures
Good understanding of procurement principles, competitive selection methods, value for money, contract administration, and procurement documentation.
Ability to independently prepare and review RFQs, RFPs, evaluation documents, vendor recommendations, contracts, amendments, and purchase orders with strong attention to detail.
Understanding of donor or funder compliance requirements, ethical procurement practice, conflict-of-interest controls, and procurement risk management.
Experience using enterprise procurement, sourcing, or ERP systems; familiarity with Workday and Workday Strategic Sourcing is an advantage.
Strong analytical and problem-solving with the ability to conduct basic market research and price benchmarking to ensure price reasonableness and support value-for-money procurement decision
Good written and spoken Bahasa Indonesia and English, with the ability to communicate professionally with internal stakeholders and vendors.
Ability to manage multiple assignments and deadlines, work collaboratively across functions and locations, and maintain confidentiality and integrity.
Willingness and ability to travel to Aceh and West Sumatra Indonesia when required.
Legally able to work in Indonesia
Full-time with fixed-term employment agreement up to 31 March 2027.
Salary that is commensurate with experience and skills
Competitive and comprehensive benefit package
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields.
A workplace that strives to put diversity and inclusion at the heart of our work
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI
Commitment to hybrid working model with flexible working hours
World Resources Institute works to improve people’s lives, protect and restore nature and stabilize the climate. As an independent research organization, we leverage our data, expertise and global reach to influence policy and catalyze change across systems like food, land and water; energy; and cities. Our 2,000+ staff work on the ground in more than a dozen focus countries and with partners in over 50 nations.
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Independence, Integrity, Impact, Partnership, and Care.
WRI is committed to advancing gender and social equity for human well-being in our mission including equal opportunities in employment. All qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, sex, national origin, age, caste, marital status, sexual orientation, gender identity and expression, disability, or protected Veteran status.
Our Human Resources Team carefully reviews all applications.
#WRIIndonesia
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