Business Assistant

PT HEYRCG BISA SABI; Provinsi Bali; On-site; IDR 80,000,000 - 120,000,000; Full time

Job summary

PT HEYRCG BISA SABI is seeking a capable Business/Operations Assistant to support executives with calendar management, travel planning, and document preparation. The role combines administrative precision with cross-functional coordination to keep daily operations running smoothly.

You will maintain filing systems, assist with reports, coordinate with internal teams and external clients, and help streamline workflows.

Qualifications

• Bachelor's degree or equivalent work experience in a related field
• 2+ years in an administrative, operational, or executive support role
• Proficiency in MS Office 365/Google Workspace; familiarity with project tools and CRMs a plus

Responsibilities

• Manage executive schedules, coordinate meetings, answer inquiries, and organize travel arrangements
• Assist with project tracking, maintain filing systems, update CRM records, and help streamline workflows
• Serve as primary point of contact between team members, management, and external clients or partners
• Prepare presentation decks, draft meeting minutes, assemble monthly reports, and proofread outgoing documents
• Help track basic department expenses, process invoices, prepare expense reports, and liaise with the accounting team

Skills

Communication skills

Time management

Attention to detail

Proactive problem-solving

Education

Bachelor's degree in Business Administration/Communications or related field

Tools

Microsoft Office 365

Google Workspace

Asana

Trello

CRM systems

Job description

The Business Assistant plays a central role in keeping daily operations running smoothly. This position combines high-level administrative support, operational coordination, and client communication to support key stakeholders and drive organizational efficiency.

Key responsibilities

• Manage executive schedules, coordinate internal and external meetings, answer inquiries, and organize travel arrangements
• Assist with project tracking, maintain filing systems, update CRM records, and help streamline workflow procedures
• Serve as a primary point of contact between team members, management, and external clients or partners
• Prepare presentation decks, draft meeting minutes, assemble monthly reports, and proofread outgoing documents
• Help track basic department expenses, process invoices, prepare expense reports, and liaise with the accounting team

About you

• Bachelor's degree in Business Administration, Communications, or a related field (or equivalent work experience)
• 2+ years in an administrative, operational, or executive support role
• Proficiency in Microsoft Office 365 / Google Workspace; familiarity with project tools (Asana, Trello) and CRMs is a plus
• Strong written and verbal communication
• High emotional intelligence and discretion with confidential data
• Exceptional time-management abilities, sharp attention to detail, and a proactive approach to problem-solving