Branch Operations Administrator

Bobobox; Kota Bandung; On-site; IDR 66,960,000 - 133,920,000; Full time

Job summary

Bobobox is seeking an Branch Operations Administrator based in Bandung, Indonesia, reporting to the Secretary of Branch Operations. You will manage inventory, purchasing and administrative processes that keep all Bobobox branches supplied and running.

Build branch operations systems tied to the core business. You will fit in if you have a Bachelor's degree in Administration, Management, Finance or a related field and at least 1 year of experience in administration or inventory roles.

Qualifications

• Bachelor's degree in Administration, Management, Finance or a related field.
• Strong communication and analytical skills.
• Attention to detail and curiosity.
• Proficient with email, Microsoft Office and Google Workspace.

Responsibilities

• Manage inventory, purchasing and administrative processes across branches.
• Submit and track purchase requisitions; consolidate branch requests.
• Coordinate with stakeholders; run stock takes and inventory reports.
• Process payroll-related documents and vendor payments; monitor CoA alignment.
• Deliver administration training and provide support across roles.

Job description

As Branch Operations Administrator, reporting to the Secretary of Branch Operations, you manage the inventory, purchasing and administrative processes that keep all Bobobox branches supplied and running. You will help build branch operations systems from scratch that tie directly to our core business.

What you will do:

Purchasing & inventory

• Consolidate and track purchase requests from all branches to ensure on-time delivery within budget.

• Submit purchase requisitions for ancillary goods on time.

• Manage monthly stock opname across branches, visit branches to support it, and produce accurate inventory reports against OKR targets.

• Monitor daily stock counts against system records, inventory consumption and the correct Chart of Accounts (CoA).

• Support the receiving process at the Branch Warehouse and monitor orders that keep branch stock filled.

• Request new ancillary and inventory items on NetSuite and coordinate with related stakeholders.

• Run regular asset audits for all branches and process inventory obsolescence (loss) adjustments.

Finance & HR administration

• Compile monthly branch attendance reports, with complete supporting documents and validated data, for payroll.

• Finalise the monthly inventory report with the correct CoA for the Accounting team on schedule.

• Process daily labour wage payments, vendor payment requests and POS refund requests.

• Monitor daily ancillary item sales.

• Prepare starter kits for new branch employees (uniform, Slack, PMS and cleaner app accounts, name tag, etc.) and coordinate with related departments.

Training & support

• Deliver administration training (offline for new sites, or online on request) and report on it.

• Provide administrative support across roles in the Branch Operations department.

You will fit in this job if you:

• Have a Bachelor's degree in Administration, Management, Finance or a related field.

• Have at least 1 year of experience in a similar administration or inventory role.

• Understand hotel business processes.

• Have good communication and analytical skills, strong attention to detail and a curious mindset.

• Are proficient with email, Microsoft Office and Google Workspace.

• Learn fast, solve issues proactively and focus on results.

• Are willing to work in a selected area with frequent travel.

Placement: Bandung HQ, with frequent travel to branches