Back Office Assistant

PT Summit Trade Worldwide; Kecamatan Ubud; On-site; IDR 89,280,000 - 156,240,000; Full time

Job summary

PT Summit Trade Worldwide in Bali seeks a Back Office Assistant to support corporate documentation, administrative processes, HR matters, and daily back-office operations. A Bachelor’s degree in Law is required.

The ideal candidate is highly organized, reliable, and able to quickly locate documents, understand their purpose, and coordinate with notaries and government institutions. You will manage HR documentation, onboarding/offboarding, and keep records up to date, while pro-actively following

Qualifications

• Bachelor’s degree in Law is required.
• Strong document-management and organizational skills.
• Understanding of Indonesian corporate documentation.
• Comfortable communicating with notaries and government institutions.
• Proactive and able to work independently.
• Experience with HR administration or payroll is a plus.
• Willing to learn internal processes and take ownership.

Responsibilities

• Maintain and organize corporate and legal documents.
• Locate and provide company documents as needed.
• Understand purposes of licenses, permits, and registrations.
• Coordinate with notaries, government institutions, banks and outside parties.
• Handle HR administrative matters and employee documentation.
• Keep records, trackers, deadlines up to date.
• Assist management with ad hoc admin tasks.
• Identify missing documents and upcoming deadlines.

Skills

Organizational skills

Document management

Proactive mindset

Attention to detail

Independent work

HR administration

Notaries coordination

Education

Bachelor’s degree in Law

Job description

We are looking for a Back Office Assistant to support our company with corporate documentation, administrative processes, HR matters, and day-to-day back-office operations.

The most important requirement for this role is a legal education and a strong understanding of corporate documentation. We need someone who is highly organized, responsible, and able to quickly understand where documents are stored, what they are used for, and what actions are required.

Key Responsibilities

• Maintain and organize all corporate and legal documents
• Quickly locate and provide company documents when required
• Understand the purpose and relevance of key corporate documents, licenses, permits, agreements, and registrations
• Communicate and coordinate with notaries, government institutions, BPJS, banks and other external parties
• Handle various administrative processes and follow up until completion
• Assist with employee documentation, contracts, onboarding/offboarding, and other HR administrative matters
• Keep company records, trackers, deadlines and documentation up to date
• Assist management with ad hoc administrative and operational tasks
• Proactively identify missing documents, upcoming deadlines or administrative issues and follow up on them

Requirements

• Bachelor’s degree in Law — required
• Strong organizational and document-management skills
• Good understanding of Indonesian corporate and administrative documentation
• Comfortable communicating with notaries and government institutions
• Responsible, detail-oriented, and able to work independently
• Proactive mindset — we need someone who follows tasks through to completion rather than waiting for constant instructions
• Previous experience with HR administration, accounting, payroll, BPJS, banking or corporate administration would be a strong advantage
• We are happy to train the right person on our internal processes. The most important things for us are legal education, strong document skills, reliability, and the ability to learn quickly and take ownership of tasks.