Administration Staff

PT. Jelita Abadi Indonesia; Jakarta Utara; On-site; IDR 66,960,000 - 100,440,000; Full time

Job summary

PT. Jelita Abadi Indonesia mencari staf administrasi untuk menangani aktivitas administrasi harian dan menjaga kelengkapan dokumen perusahaan, termasuk akta, lisensi, sertifikat, dan perjanjian. Anda akan berkoordinasi dengan notaris, bank, dan institusi pemerintah untuk administrasi perusahaan.

Gelar minimal D3/S1 di bidang terkait dan pengalaman 1–2 tahun diperlukan. Kemampuan Microsoft Office, Excel, Word, dan PowerPoint sangat dibutuhkan; bahasa Inggris wajib.

Qualifications

• Gelar Diploma (D3) atau Sarjana (S1) di bidang Administrasi/Manajemen/Hukum atau yang relevan.
• Minimal 1–2 tahun pengalaman di bidang administrasi atau posisi serupa.
• Pengalaman menangani dokumen hukum/korporat dan administrasi perusahaan menjadi nilai tambah.
• Mampu berkoordinasi dengan notaris, bank, dan institusi pemerintah.

Responsibilities

• Mengelola aktivitas administrasi harian dan memastikan dokumentasi terjaga dengan baik.
• Menyusun, mengatur, dan memelihara dokumen perusahaan, arsip, dan korespondensi.
• Mengelola dokumen hukum/korporat seperti akta, lisensi, sertifikat, dan perjanjian.
• Berkoordinasi dengan notaris terkait persiapan, perubahan, legalisasi, dan pengumpulan dokumen.
• Berkoordinasi dengan bank, institusi pemerintah, notaris, dan pihak eksternal terkait administrasi perusahaan.
• Membantu pembukaan dan pemeliharaan rekening bank perusahaan, termasuk persiapan dokumen.
• Memantau kelengkapan dokumen penting perusahaan, lisensi, dan izin.
• Melakukan entri data dan menjaga catatan administrasi tetap akurat.
• Mengelola filing, scan, fotokopi, dan arsip dokumen.
• Menyiapkan laporan administrasi dan mendukung rekonsiliasi data jika diperlukan.

Skills

Attention to detail

Organizational skills

Communication skills

English language

Education

Diploma or Bachelor's degree in Administration/Management/Law

Tools

Microsoft Office

Excel

Word

PowerPoint

Job description

This role involves handling daily administrative activities and ensuring all documentation is properly maintained. You will prepare, organize, and maintain company documents, records, and correspondence, including legal and corporate documents such as company deeds, licenses, certificates, and agreements. The position requires coordination with notaries, banks, government institutions, and other external parties regarding company administrative matters, as well as support for company bank account opening and maintenance.

Key responsibilities

Handle daily administrative activities and ensure all documentation is properly maintained

Prepare, organize, and maintain company documents, records, and correspondence

Handle and maintain legal and corporate documents, including company deeds, licenses, certificates, agreements, and other legal-related documents

Coordinate with notaries regarding the preparation, amendment, legalization, and collection of company legal and corporate documents

Coordinate with banks, government institutions, notaries, and other external parties regarding company administrative matters

Assist with the opening and maintenance of company bank accounts, including preparing required documents and coordinating with banks

Monitor the validity and completeness of important company documents, licenses, and permits

Perform data entry and maintain accurate and up-to-date administrative records

Manage document filing, scanning, photocopying, and document archiving

Prepare administrative reports and support data reconciliation when required

About you

Minimum Diploma (D3) or Bachelor's Degree (S1) in Administration, Management, Business Administration, Law, or a related field

Minimum 1–2 years of experience in administration or a similar position

Experience handling legal/corporate documents and company administration is preferred

Experience coordinating with notaries, banks, and government institutions is an advantage

Experience in company bank account opening and banking administration is preferred

Good knowledge of Microsoft Office, especially Excel, Word, and PowerPoint

Strong attention to detail and good organizational skills

Able to manage multiple tasks and work with deadlines

Good communication and interpersonal skills

Able to work independently as well as part of a team

English is mandatory

Your application will include the following questions:

• Pernyataan mana di bawah ini yang paling mendeskripsikan hakmu bekerja di Indonesia?
• Berapa tahun pengalaman kerjamu sebagai Staff Administrasi?
• Kualifikasi mana yang kamu miliki?
• Apakah kamu berpengalaman dalam pekerjaan administrasi?