Assistant translator Mandarin

PT HUAMING POWER INDONESIA; Cikarang; On-site; IDR 120,000,000 - 180,000,000; Full time

Job summary

PT HUAMING POWER INDONESIA is seeking a highly organized Administrative Assistant to support our executive management and ensure smooth daily operations across all corporate departments.

You will assist the Chairman with daily administrative tasks, coordinate cross-functional communications, arrange meetings, draft contracts, and provide trilingual translation support in Mandarin, English, and Indonesian.

Qualifications

• Excellent organizational, management, and interpersonal coordination skills.
• Fluent in Chinese (Mandarin), English, and Indonesian.
• Minimum 2 years of solid experience in administrative management or executive secretarial roles.
• Bachelor's Degree (S1) or above from a reputable university.
• Proficient with standard office software and documentation processes.

Responsibilities

• Assist the Chairman with daily administrative management, scheduling, and arrangements.
• Coordinate cross-functional communication across departments.
• Arrange meetings, prepare materials, and compile accurate minutes.
• Draft, write, and review contracts and administrative documents.
• Translate and interpret across Mandarin, English, and Indonesian.
• Monitor ad-hoc tasks and report progress to executive management.

Skills

Organizational skills

Communication skills

Interpersonal coordination

Detail-oriented

Reliability

Education

Bachelor's Degree

Tools

MS Word

Excel

PowerPoint

Job description

Job Description: We are seeking a highly organized, professional, and trilingual Administrative Assistant to support our executive management and ensure smooth daily operations across all corporate departments.

Key Responsibilities:

Assist the Chairman of the Board of Directors in daily administrative management, scheduling, and arrangements, as well as handling professional translation and interpretation duties.

Coordinate with all company departments to ensure smooth, synchronized, and effective cross-functional communication and workflow.

Arrange business meetings, prepare required meeting materials, and compile accurate meeting minutes and summaries.

Draft, write, and review various business contracts, official letters, and administrative documents, ensuring systematic archiving and data preservation.

Follow up on critical projects and important matters across departments, providing timely progress reports to executive management.

Proactively learn and familiarize oneself with the core business operations and workflows of the company.

Supervise and monitor specific operational tasks as authorized by the Chairman when necessary.

Execute and complete other ad-hoc tasks and duties assigned by the Chairman.

Job Requirements:

Possess excellent organizational, management, communication, and interpersonal coordination skills; patient, detail-oriented, and highly responsible.

Proficient in operating standard office software and tools (MS Word, Excel, PowerPoint, etc.).

Excellent proficiency in Chinese (Mandarin), English, and Indonesian (both written and spoken) is mandatory to support trilingual corporate documentation and translation needs.

Minimum of 2 years of solid work experience in administrative management or executive secretarial roles.

Possess a Bachelor's Degree (S1) or above from a reputable university.