Assistant Purchasing Manager | Zumana | Bali

Savaya Group; Kuta; On-site; IDR 133,920,000 - 200,880,000; Full time

Job summary

Zumana in Bali is seeking an organized Assistant Purchasing Manager to support daily procurement for a growing hospitality concept. You will help ensure the right products, materials, and supplies meet quality, quantity, timing, and cost targets, working with suppliers and internal teams.

This hands-on role focuses on building reliable supplier relationships, negotiating favourable terms, and driving cost efficiency across operations in Bali.

Qualifications

• Experience in Purchasing or Procurement in hospitality or hotel industry.
• Ability to negotiate prices and terms with suppliers.
• Strong Excel skills and familiarity with inventory systems.
• Attention to detail in purchase orders and documentation.

Responsibilities

• Support Purchasing Manager in daily procurement activities.
• Communicate with suppliers on availability, pricing, quality, delivery.
• Source new suppliers and compare quotations.
• Maintain supplier relationships and ensure adherence to policies.
• Assist with purchase orders, invoices, and records.

Skills

Purchasing & procurement

Supplier management

Negotiation

Cost control

Excel

Inventory systems

Attention to detail

Communication skills

Tools

ERP systems

Job description

Are you organised, commercially minded, and experienced in managing purchasing operations within a fast-paced hospitality environment?

As Assistant Purchasing Manager at Zumana, you will support the Purchasing Manager in ensuring that the right products, materials, and supplies are available at the right quality, quantity, timing, and cost. You will work closely with suppliers and internal departments to maintain a smooth and efficient procurement process across the operation.

This is a hands-on role for someone who understands that effective purchasing is about more than finding the best price — it is about building reliable supplier relationships, maintaining quality, and supporting the business with smart purchasing decisions.

What You’ll Experience

In this role, you will have the opportunity to:

• Play an important role in supporting purchasing operations at Zumana

• Work closely with suppliers and multiple operational departments

• Develop your expertise in hospitality procurement and supplier management

• Contribute to cost efficiency and purchasing improvements

• Gain exposure to inventory, product quality, and operational requirements

• Work within a growing hospitality group in Bali

What You’ll Be Doing

You will support the Purchasing Manager in managing daily procurement activities, ensuring that purchasing requirements from relevant departments are processed accurately and on time.

You will communicate with suppliers regarding product availability, pricing, quality, delivery schedules, and other purchasing requirements. You will also assist in sourcing new suppliers, comparing quotations, negotiating where appropriate, and maintaining strong supplier relationships.

Working closely with Finance, Operations, Kitchen, F&B, and other departments, you will help ensure that products and supplies meet the required specifications and are delivered according to operational needs.

You will also assist with purchase orders, purchasing records, invoice verification, and other procurement documentation. Regular monitoring of pricing, supplier performance, stock availability, and purchasing trends will help identify opportunities to improve cost efficiency and operational effectiveness.

You will ensure that purchasing activities follow company policies, procedures, and required quality standards, while supporting the Purchasing Manager in improving procurement processes when needed.

Could This Be You?

• Do you have experience in Purchasing, Procurement, or a similar role, preferably within hospitality, F&B, or the hotel industry?

• Do you have experience managing suppliers and negotiating prices or purchasing terms?

• Are you confident comparing quotations and evaluating products based on quality, price, and availability?

• Are you detail-oriented when handling purchase orders, invoices, and procurement documentation?

• Do you have strong communication and negotiation skills?

• Can you build and maintain effective relationships with suppliers and internal stakeholders?

• Are you comfortable working with Microsoft Excel and purchasing or inventory systems?

• Do you have a strong understanding of cost control and purchasing efficiency?

• Are you organised and able to manage multiple purchasing requirements at the same time?

• Are you comfortable working in a fast-paced hospitality environment?

If you are ready to take the next step in your procurement career and contribute to the operational success of a growing hospitality concept in Bali, we would love to hear from you.