Booking Administration Assistant | Zumana | Bali

Savaya Group; Kuta; On-site; IDR 66,960,000 - 100,440,000; Full time

Job summary

Zumana is seeking a Booking Administration Assistant to support the Talent Department with booking documentation, contracts, invoices, and payments. This role is office-based and focuses on keeping records accurate, filing efficiently, and coordinating with artists, managers, and finance teams.

You will manage multiple bookings, monitor document status, and ensure timely completion of all administrative tasks, contributing to smooth booking operations within a growing hospitality group.

Qualifications

• Experience in administration, booking coordination, or finance administration is preferred.
• Must be highly organised and able to manage multiple tasks and deadlines.
• Strong attention to detail when handling contracts, invoices, and financial documents.
• Comfort coordinating with multiple stakeholders and following up on outstanding items.
• Familiarity with digital filing systems, spreadsheets, and internal databases.
• Ability to maintain accurate records and handle confidential information professionally.

Responsibilities

• Provide comprehensive administrative support to the Talent Department for booking-related tasks.
• Prepare and manage artist contracts, booking documents, invoices, payment requests, and related materials.
• Monitor contract status and follow up with stakeholders to ensure documentation is completed on time.
• Coordinate with artist agents, managers, Finance, and other departments regarding documentation and booking details.
• Maintain organised digital filing systems and internal databases for easy access to booking information.
• Prioritise tasks and deadlines in a fast-paced office environment.

Skills

Organisational skills

Attention to detail

Multitasking

Stakeholder coordination

Contract administration

Invoice processing

Payment administration

Digital filing

Internal databases

English

Bahasa Indonesia

Independent worker

Tools

Spreadsheets

Internal databases

Job description

Are you organised, detail-oriented, and comfortable managing multiple administrative processes at once?

As a Booking Administration Assistant at Zumana, you will provide essential administrative support to the Talent Department, helping ensure artist bookings, contracts, documentation, invoices, and payments are processed accurately and on time.

This is an office-based role for someone who enjoys working behind the scenes, keeping information organised, following up on details, and coordinating with multiple stakeholders to keep booking operations running smoothly.

What You’ll Experience

In this role, you will have the opportunity to:

• Support the day-to-day operations of a dynamic Talent Department

• Gain exposure to artist booking and entertainment administration

• Work closely with agents, managers, Finance, and internal teams

• Develop strong skills in contract, invoice, and payment administration

• Manage multiple bookings and administrative processes simultaneously

• Contribute to efficient and well-organised booking operations within a growing hospitality group

What You’ll Be Doing

You will provide comprehensive administrative support to the Talent Department, ensuring all booking-related documentation is complete, accurate, organised, and processed within the required timelines.

You will assist with preparing and managing artist contracts, booking documents, invoices, payment requests, and other administrative materials. You will monitor contract status and follow up with relevant stakeholders to ensure outstanding documentation and approvals are completed on time.

You will coordinate with artist agents, managers, Finance, and internal departments regarding documentation, payment requirements, and booking details. You will also maintain accurate booking records and internal databases, ensuring information is updated and easily accessible.

You will be responsible for maintaining organised digital filing systems and ensuring booking documents are properly stored and managed. With multiple bookings and administrative tasks running simultaneously, you will prioritise effectively, follow up on deadlines, and maintain a high level of accuracy throughout the process.

This is an office-based administrative role and does not involve artist management, event management, or on-site event coordination.

Could This Be You?

• Do you have experience in administration, booking coordination, finance administration, or a similar role?

• Are you highly organised and comfortable managing multiple tasks and deadlines?

• Do you have strong attention to detail when handling contracts, invoices, and financial documents?

• Are you confident coordinating with multiple stakeholders and following up on outstanding items?

• Are you comfortable working with digital filing systems, spreadsheets, and internal databases?

• Can you maintain accurate records and handle confidential information professionally?

• Are you proactive in identifying missing information and following through until tasks are completed?

• Can you work independently while collaborating effectively with different departments?

• Are you able to work accurately and efficiently in a fast-paced environment?

• Can you communicate professionally in English and Bahasa Indonesia?

If you are organised, detail-oriented, and enjoy keeping complex administrative processes running smoothly, join Zumana’s Talent team and be part of the work behind every successful booking.