Assistant Project Manager

PT Hindo; Jakarta Selatan; On-site; IDR 200,880,000 - 334,800,000; Full time

Job summary

H&M Indonesia is seeking an experienced Assistant Project Manager to support the delivery of retail store development and fit-out projects, primarily within shopping malls in Indonesia. The role requires hands-on experience in retail construction, store openings, and project coordination with landlords, contractors, vendors, consultants, and internal stakeholders.

The candidate should be proactive, detail-oriented, and well-structured, capable of supporting multiple projects simultaneously,

Qualifications

• Bachelor's degree in Architecture, Civil Engineering, Interior Design, Construction Management or related field.
• Minimum 5 years of experience in retail construction, store development or project management.
• Experience delivering retail stores, preferably in fashion brands and shopping mall locations.

Responsibilities

• Assist Project Manager in managing store construction and fit-out from design to handover.
• Coordinate with landlords, mall management, contractors, vendors and internal teams.
• Monitor progress against schedules and milestones.
• Support risk and issue identification and corrective actions.
• Attend site meetings and ensure work aligns with drawings and specs.
• Prepare project updates and documentation throughout lifecycle.

Skills

Retail construction

Project coordination

Documentation

Stakeholder management

Education

Bachelor's degree in Architecture, Civil Engineering, Interior Design, Construction Management, Project Management, or related field

Job description

We are looking for an experienced and highly organized Assistant Project Manager to support the delivery of retail store development and fit-out projects, primarily within shopping malls. The ideal candidate will have hands‑on experience in retail construction, store openings, and project coordination, working closely with landlords, contractors, vendors, consultants, and internal stakeholders.

This role requires a proactive, detail-oriented, and well‑structured professional with strong project administration and documentation skills. The successful candidate will be responsible for supporting multiple projects simultaneously, ensuring timely execution, quality delivery, and compliance with company and landlord requirements in a fast‑paced retail environment.

Key Responsibilites
Project Coordination & Execution

Assist the Project Manager in managing retail store construction and fit‑out projects from design development through completion, handover, and store opening.

Coordinate with landlords, mall management, contractors, vendors, consultants, and internal stakeholders to ensure smooth project execution.

Monitor project progress against approved schedules, milestones, and deadlines.

Follow up proactively on pending actions, approvals, submissions, procurement activities, and site works to ensure projects remain on track.

Support the Project Manager in identifying project risks, delays, and issues and coordinate corrective actions.

Site Management & Construction Coordination

Attend site meetings and coordinate with contractors, vendors, and suppliers regarding project requirements and timelines.

Monitor site activities to ensure work is executed according to approved drawings, specifications, quality standards, and project schedules.

Track construction progress and follow up on defect rectification and outstanding work items.

Support store handover, snagging inspections, close‑out activities, and post‑opening issues when required.

Design & Documentation Support

Assist in reviewing drawings, shop drawings, technical specifications, material submissions, samples, and quotations.

Coordinate design information and revisions between designers, consultants, contractors, and internal teams.

Ensure all project documentation is accurate, updated, and properly maintained throughout the project lifecycle.

Project Administration & Reporting

Maintain project trackers, schedules, reports, meeting minutes, and status updates.

Organize and manage project records, including:

Drawings and revisions

Quotations and purchase orders

Site reports and meeting minutes

Material and sample approvals

Vendor and contractor information

Project schedules and trackers

Handover and close‑out documentation

Prepare project updates and administrative reports for management review.

Coordinate material procurement and delivery schedules to align with construction timelines.

Work closely with vendors, suppliers, and contractors to ensure timely delivery of materials and shopfitting items.

Follow up on quotations, purchase orders, approvals, and project‑related documentation.

Qualifications

Education

Bachelor's Degree in Architecture, Civil Engineering, Interior Design, Construction Management, Project Management, or related field.

Experience

Minimum 5 years of experience in retail construction, store development, fit‑out, or project management.

Strong experience delivering retail stores, preferably fashion brands and shopping mall locations.

Experience managing multiple projects simultaneously within a fast‑paced retail environment.

Good understanding of landlord requirements, mall regulations, authority submissions, and retail fit‑out processes.

Strong project coordination and stakeholder management skills.

Excellent organizational and documentation skills with high attention to detail.

Strong follow‑up and problem‑solving abilities.

Ability to manage multiple priorities and deadlines effectively.

Proficient in Microsoft Office Suite, particularly Excel, Word, PowerPoint, and Outlook.

Good communication skills in both written and spoken English and Bahasa Indonesia.

Willing to travel to project sites as required.

H&M (Hennes & Mauritz AB) is a well known Swedish fashion brand which entered Indonesian market in 2013. H&M Indonesia was established through franchise agreement with Gill Capital Group, and operating under PT Hindo. Gill Capital itself is a leading multinational retail franchise operator headquartered in Singapore and has presence in 5 countries across Asia.

H&M Indonesia has over 66 stores located in Java, Bali, Sumatera, Kalimantan & Sulawesi; and employs approximately 3000 employees across Indonesia. H&M offers the latest styles and inspiration for all - always.

H&M is more than just fashion. With price, quality and sustainability deeply rooted in its DNA, H&M is not only a possibility for everyone to explore their personal style, but it also offers a chance to create a more sustainable fashion future.

H&M (Hennes & Mauritz AB) is a well known Swedish fashion brand which entered Indonesian market in 2013. H&M Indonesia was established through franchise agreement with Gill Capital Group, and operating under PT Hindo. Gill Capital itself is a leading multinational retail franchise operator headquartered in Singapore and has presence in 5 countries across Asia.

H&M Indonesia has over 66 stores located in Java, Bali, Sumatera, Kalimantan & Sulawesi; and employs approximately 3000 employees across Indonesia. H&M offers the latest styles and inspiration for all - always.

H&M is more than just fashion. With price, quality and sustainability deeply rooted in its DNA, H&M is not only a possibility for everyone to explore their personal style, but it also offers a chance to create a more sustainable fashion future.