Assistant Executive

PT Garuda Metalindo; Jakarta Utara; On-site; IDR 50,000,000 - 80,000,000; Full time

Job summary

PT Garuda Metalindo is seeking an Assistant Executive to support the Executive/Management team in coordinating daily administrative activities, managing schedules, preparing reports, and ensuring effective communication with stakeholders. The role requires strong organization, confidentiality, and the ability to multitask in a fast-paced environment.

We welcome fresh graduates with strong organizational and communication skills and a proactive, detail-oriented mindset.

Qualifications

• Bachelor’s degree in Business Administration, Management, Industrial Engineering, or related fields.
• Minimum 1 year of relevant experience in executive assistance, administration, secretary, or a similar position.
• Fresh graduates with strong organizational and communication skills are welcome to apply.
• Good command of English, both written and verbal.
• Proficient in Microsoft Office, especially Word, Excel, and PowerPoint.
• Strong organizational, time management, and administrative skills.
• Able to prepare professional reports, presentations, meeting materials, and business correspondence.
• Excellent communication and interpersonal skills.
• Able to manage confidential information with a high level of integrity.
• Able to work independently, prioritize tasks, and coordinate multiple activities simultaneously.
• Detail-oriented, proactive, adaptable, and able to work under pressure.
• Willing to work onsite and support business activities as required.

Responsibilities

• Provide administrative and operational support to the Executive/Management team.
• Manage and coordinate the Executive’s daily schedule, appointments, and meetings.
• Arrange meetings and coordinate schedules with internal departments and external parties.
• Prepare meeting agendas, presentation materials, reports, minutes of meetings, and other required documents.
• Follow up on action items and commitments resulting from meetings or management instructions.
• Coordinate communication between the Executive/Management and relevant internal or external stakeholders.
• Prepare and organize documents, correspondence, presentations, and other business materials.
• Assist in preparing management reports, data summaries, and presentations for business reviews and meetings.
• Maintain proper filing and documentation of confidential and important company information.
• Monitor deadlines and follow up on pending tasks or requests assigned by the Executive/Management.
• Support the preparation and coordination of business trips, visits, meetings, and company events.
• Assist in coordinating cross-department activities based on management requirements.
• Collect and consolidate information from relevant departments for management review.
• Ensure information and documents required by the Executive are available accurately and on time.
• Handle confidential information and business matters in accordance with company policies.
• Perform other administrative and coordination tasks as assigned by the Executive/Management.

Skills

English

Microsoft Office

Communication

Time management

Organizational skills

Education

Bachelor's Degree in Business Administration/Management/Industrial Engineering

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

We are looking for an Assistant Executive to support the Executive/Management team in coordinating daily administrative activities, managing schedules and meetings, preparing reports and documents, and ensuring effective communication with internal and external stakeholders.
This position requires strong organizational skills, attention to detail, confidentiality, and the ability to handle multiple priorities in a fast-paced business environment.

Requirements

Bachelor’s Degree in Business Administration, Management, Industrial Engineering, or related fields.

Minimum 1 year of relevant experience in executive assistance, administration, secretary, or a similar position.

Fresh graduates with strong organizational and communication skills are welcome to apply.

Good command of English, both written and verbal.

Proficient in Microsoft Office, especially Word, Excel, and PowerPoint.

Strong organizational, time management, and administrative skills.

Able to prepare professional reports, presentations, meeting materials, and business correspondence.

Excellent communication and interpersonal skills.

Able to manage confidential information with a high level of integrity.

Able to work independently, prioritize tasks, and coordinate multiple activities simultaneously.

Detail-oriented, proactive, adaptable, and able to work under pressure.

Willing to work onsite and support business activities as required.

Key Responsibilities

Provide administrative and operational support to the Executive/Management team.

Manage and coordinate the Executive’s daily schedule, appointments, and meetings.

Arrange meetings and coordinate schedules with internal departments and external parties.

Prepare meeting agendas, presentation materials, reports, minutes of meetings, and other required documents.

Follow up on action items and commitments resulting from meetings or management instructions.

Coordinate communication between the Executive/Management and relevant internal or external stakeholders.

Prepare and organize documents, correspondence, presentations, and other business materials.

Assist in preparing management reports, data summaries, and presentations for business reviews and meetings.

Maintain proper filing and documentation of confidential and important company information.

Monitor deadlines and follow up on pending tasks or requests assigned by the Executive/Management.

Support the preparation and coordination of business trips, visits, meetings, and company events.

Assist in coordinating cross-department activities based on management requirements.

Collect and consolidate information from relevant departments for management review.

Ensure information and documents required by the Executive are available accurately and on time.

Handle confidential information and business matters in accordance with company policies.

Perform other administrative and coordination tasks as assigned by the Executive/Management.

PT. Garuda Metalindo are nationwide company which established and operational since 1982, in the manufacturing of bolt and nut. Before the establishment of the company, activity already begin as a home industry since 1970 producing Spring Center Bolt and Spring U-Bolt, that been used in motor vehicle. In line with the economical growth of Indonesia, PT Garuda Metalindo keep exist and developing in every aspect of the company, which influence the growth of the company. At this time, we are not only producing Spring Center Bolt and Spring U-Bolt, auto parts and fasteners but also we produce many kind of bolt and nut from 2 mm to 30 mm based on customer requirement. At this time our company occupied the new office building. We build a new office at the location of the old office at kapuk and expand the office building three times larger than the old office as our company growth. We are occupied an area about 15,000 square meters and 14,493 square meters for the building space in Kapuk area and about 21,000 square meters at Tangerang area. By June 2006 we've been employed about 1018 employee in factory and office for both location in Jakarta and Tangerang. Trust that given by our customer which produce many kind of product from vehicle, bicycle, home appliance, electronics and others. Are proof that we are a trusted and reliable company in producing bolt, nut and automotive component. Become the one of the leading bolt and nut manufacturer in Indonesia, we are trying to improve our self and developing our capabilities to be one of the player in global market. by then we are consistent in developing and managing our company to be recognize in global market with the implementation of ISO 9000 Series in year 2000 and been certified in January 2001 by Lloyd's Registered Quality Assurance. In year 2004 along with the company growth we realize that we have to improve our self better than before , that's why we are up grading our ISO 9000 Series to ISO TS-16949. And we are been certified on August 2004. Our hope that by implementing the ISO TS-16949 on our company we can compete in local and global market fairly. This year our concern on the company growth to develop more competence human resources with knowledge and implementation of safety and health environment aspect.

PT. Garuda Metalindo are nationwide company which established and operational since 1982, in the manufacturing of bolt and nut. Before the establishment of the company, activity already begin as a home industry since 1970 producing Spring Center Bolt and Spring U-Bolt, that been used in motor vehicle. In line with the economical growth of Indonesia, PT Garuda Metalindo keep exist and developing in every aspect of the company, which influence the growth of the company. At this time, we are not only producing Spring Center Bolt and Spring U-Bolt, auto parts and fasteners but also we produce many kind of bolt and nut from 2 mm to 30 mm based on customer requirement. At this time our company occupied the new office building. We build a new office at the location of the old office at kapuk and expand the office building three times larger than the old office as our company growth. We are occupied an area about 15,000 square meters and 14,493 square meters for the building space in Kapuk area and about 21,000 square meters at Tangerang area. By June 2006 we've been employed about 1018 employee in factory and office for both location in Jakarta and Tangerang. Trust that given by our customer which produce many kind of product from vehicle, bicycle, home appliance, electronics and others. Are proof that we are a trusted and reliable company in producing bolt, nut and automotive component. Become the one of the leading bolt and nut manufacturer in Indonesia, we are trying to improve our self and developing our capabilities to be one of the player in global market. by then we are consistent in developing and managing our company to be recognize in global market with the implementation of ISO 9000 Series in year 2000 and been certified in January 2001 by Lloyd's Registered Quality Assurance. In year 2004 along with the company growth we realize that we have to improve our self better than before , that's why we are up grading our ISO 9000 Series to ISO TS-16949. And we are been certified on August 2004. Our hope that by implementing the ISO TS-16949 on our company we can compete in local and global market fairly. This year our concern on the company growth to develop more competence human resources with knowledge and implementation of safety and health environment aspect.