Asisten Manajer Umu

PT AiJOY Home Technology Indonesia; Jakarta Utara; On-site; IDR 133,920,000 - 200,880,000; Full time

Job summary

PT AiJOY Home Technology Indonesia seeks an Executive Assistant to coordinate the CEO's schedules, meetings, itineraries, and business travels, while handling translation and interpretation during negotiations and visits. You will follow up on tasks, provide reminders, and supervise progress to ensure timely delivery.

This role requires strong bilingual fluency in Mandarin and Indonesian, excellent reading and writing, proactive communication, and resilient, meticulous execution under pressure.

Qualifications

• Fluent in Mandarin and Indonesian reading, writing, and speaking.
• Capable of bilingual work across negotiations, conferences, and document translation.
• Outgoing, proactive, emotionally intelligent, and approachable.
• Strong interpersonal and cross-scenario coordination ability.
• Meticulous, responsible, and efficient under pressure.

Responsibilities

• Coordinate the CEO's daily work: schedules, meetings, itineraries, and business travels.
• Undertake daily translation work and provide real-time interpretation during negotiations and meetings.
• Translate contracts and business materials to avoid communication errors.
• Liaise with local Indonesian customers, partners, and suppliers to maintain relations.
• Coordinate company operations, collect and summarize department reports.
• Follow up on GM instructions, track progress, and supervise key tasks.
• Support frequent business trips and assist with outbound market visits and project coordination.
• Prepare documents and coordinate communications during trips.

Skills

Bilingual Mandarin-Indonesian

Excellent communication

Interpersonal skills

Coordination skills

Job description

Key responsibilities

Coordinate the CEO's daily work, covering schedules, meetings, itineraries and business travels; follow up on pending tasks and provide schedule reminders and progress supervision

Undertake the company's daily translation work and provide real-time interpretation during the CEO's business negotiations, customer visits and internal meetings

Translate various documents including contracts, business materials, rules and regulations to ensure zero communication errors

Assist the general manager in liaising with local Indonesian customers, cooperative channels and suppliers, and maintain sound local cooperative relations

Coordinate the daily operation and management of the company, connect with the daily affairs of each department, and collect and summarize work data and reports

Follow up on work instructions issued by the general manager, track work progress, and supervise implementation of all key tasks

Adapt to frequent business trips and fully cooperate with the General Manager on outbound business trips such as inspections, market research, client visits and project coordination

Take charge of overall coordination, communication and liaison throughout business trips, and handle document preparation

Job Requirments

Fully proficient in both Mandarin and Indonesian, with fluent speaking skills and excellent command of reading and writing.

Capable of handling bilingual work across all scenarios including business negotiations, official conferences, daily communication and document translation

Outgoing and cheerful, good at communication, proactive, emotionally intelligent and approachable

Excellent interpersonal skills, business reception capabilities, and cross-scenario coordination skills

Meticulous and rigorous in work, highly responsible, efficient in execution

Highly resilient under pressure with outstanding overall planning and adaptability capabilities