Administrative & Operations Supervisor (Multinational)

Glodon Indonesia; Jakarta Pusat; On-site; IDR 133,920,000 - 200,880,000; Full time

Job summary

Glodon Indonesia, based in Jakarta, seeks an Administrative & Office Operations Executive to manage the Indonesia team’s daily operations, payroll checks, GST reporting, and system administration across SharePoint, Dropbox and Salesforce. The role requires strong organization, cross-cultural communication, and familiarity with local banking processes.

You will handle insurance renewals, audit support, and employment pass processing, contributing to efficient cross-functional collaboration within

Qualifications

• Bachelor degree in Administration, Finance or related majors, with 1+ years of working experience in multinational enterprise administration, familiar with Singapore local administrative norms, GST declaration and banking processes.
• Fluent in oral and written English and know a little Mandarin, with good cross-departmental and cross-cultural communication and coordination skills.
• Proficient in Office, SharePoint, Dropbox, Salesforce and other office and business systems, able to independently complete data updates and system configuration.
• Meticulous and rigorous in work, with strong multi-tasking capability.

Responsibilities

• Manage daily administrative operations and office management for the Indonesia team, including pantry replenishment, utility accounts, mailbox management, and staff welfare.
• Conduct monthly checks on expense claims and payroll forms for Indonesia and cross-departmental teams, coordinating approvals and fund settlements.
• Complete quarterly GST report review and submission, coordinate renewal of corporate employee insurance plans, and liaise with agents for quotations and follow-up.
• Maintain system work: update SharePoint dashboards, submit bank journals on time, synchronize approval workflows via Dropbox, and handle daily checking, approvals and renewals of Salesforce orders.
• Assist in local bank business handling, including bank account applications, signature verification, and filing of payment documents.
• Coordinate with external auditors to prepare audit documents and manage outstanding payments, providing full-process audit support.

Skills

English language

Mandarin basics

Cross-departmental coordination

Attention to detail

Education

Bachelor's degree in Administration, Finance or related majors

Tools

Office

SharePoint

Dropbox

Salesforce

Job description

Glodon Indonesia, based in Jakarta, seeks an Administrative & Office Operations Executive to manage the Indonesia team’s daily operations, payroll checks, GST reporting, and system administration across SharePoint, Dropbox and Salesforce. The role requires strong organization, cross-cultural communication, and familiarity with local banking processes.

You will handle insurance renewals, audit support, and employment pass processing, contributing to efficient cross-functional collaboration within