Administrative Executive to COO

Atera Water Private Limited; Jakarta Utara; On-site; IDR 78,120,000 - 122,760,000; Full time

Job summary

Atera Water Private Limited in Jakarta is seeking an Administrative & Executive Assistant to provide day-to-day support to the CEO, COO, Singapore management, and Indonesia project teams. The role involves document management, travel arrangements, expense tracking, and coordination with vendors and internal teams.

The candidate should be highly organized, proactive, and capable of handling multiple tasks in a fast-growing company with strong communication skills in English and Bahasa Indonesia.

Qualifications

• At least 2 years experience in administration, executive assistance, finance administration or project coordination is preferred.
• Strong organizational skills and ability to manage multiple tasks independently.
• Good written and verbal communication in English and Bahasa Indonesia.

Responsibilities

• Compile, organise and maintain internal financial and administrative documents (invoices, receipts, DOs, quotations, supporting records).
• Assist with expense tracking and preparation of documents for accountants and service providers.
• Provide administrative and executive support to CEO/COO and Singapore management team; coordinate meetings and travel.

Skills

Bilingual English & Bahasa Indonesia

Education

Diploma or Bachelor's degree in Business Administration, Accounting, Finance, Management or a related field

Tools

Microsoft Office

Job description

The Administrative & Executive Assistant will provide day-to-day administrative and coordination support to the CEO and COO, Singapore management team, and Indonesia project teams.

Key responsibilities

• Compile, organise and maintain internal financial and administrative documents, including invoices, receipts, delivery orders, quotations and supporting records.
• Assist with expense tracking, reimbursements, and preparation of documents for accountants and other service providers.
• Provide administrative and executive support to the CEO and COO, including document preparation, meeting coordination, travel arrangements and follow-up on action items.
• Support Indonesia project teams on administrative, procurement, logistics and project documentation matters.
• Coordinate and follow up with internal team members, vendors, contractors and external service providers as required.
• Maintain proper filing and tracking of company, financial and project records.
• Support the Singapore management team on general administrative and operational matters.
• Undertake other ad-hoc administrative and coordination tasks as required.

About you

• Diploma or Bachelor's degree in Business Administration, Accounting, Finance, Management or a related field.
• At least 2 years experience in administration, executive assistance, finance administration or project coordination is preferred.
• Responsible, dependable and able to handle assigned tasks with good follow-through.
• Organised, detail-oriented and able to manage multiple tasks independently.
• Good written and verbal communication skills in both English and Bahasa Indonesia.
• Proficient in Microsoft Office and other common business productivity tools.
• Ability to communicate in Mandarin would be an advantage.
• Willing and able to travel to Singapore when required.
• Proactive, adaptable and comfortable working in a fast-paced, growing company.