Administrative Assistant (Corporate Admin)

Beca, Inc.; Jakarta Pusat; On-site; IDR 60,000,000 - 100,000,000; Full time

Job summary

Beca Corporate Holdings Limited is seeking an Administrative Assistant to provide comprehensive administrative and secretarial support to ensure the smooth operation of the office and support various teams.

You will manage executives’ schedules, prepare correspondence and presentations, coordinate meetings and events, maintain filing systems, assist with data entry and basic finances, and liaise with internal and external stakeholders.

Qualifications

• Diploma degree in Administration, Business, or related field.
• 1–2 years of experience in an administrative assistant role.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.
• Strong organizational and planning skills with the ability to prioritize tasks.

Responsibilities

• Manage and maintain executives' schedules, including appointments, meetings, and travel itineraries.
• Prepare and edit correspondence, presentations, and other documents.
• Answer and screen calls, direct inquiries, and manage mail.
• Coordinate internal and external meetings, conferences, and events (venues, catering, materials).
• Maintain organized filing systems (physical and electronic).
• Assist with data entry, record-keeping, and database management.
• Order and maintain office supplies and manage equipment maintenance.
• Process expense reports and basic financial record-keeping.
• Liaise with internal departments and external clients as required.
• Undertake ad-hoc administrative tasks as assigned by management.

Skills

Communication skills

Organizational skills

Time management

Teamwork

Attention to detail

Education

Diploma in Administration/Business

Tools

MS Office

Job description

The Administrative Assistant at Beca Corporate Holdings Limited will provide comprehensive administrative and secretarial support to ensure the efficient operation of the office and support various teams.

Key Responsibilities

• Manage and maintain executives' schedules, including arranging appointments, meetings, and travel itineraries.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Answer and screen phone calls, direct inquiries, and manage incoming and outgoing mail.
• Organize and coordinate internal and external meetings, conferences, and events, including booking venues, arranging catering, and preparing materials.
• Maintain an organized filing system, both physical and electronic, ensuring easy retrieval of documents.
• Assist with data entry, record-keeping, and database management.
• Order and maintain office supplies and manage equipment maintenance.
• Process expense reports and assist with basic financial record-keeping.
• Liaise with internal departments and external clients as required.
• Undertake ad-hoc administrative tasks as assigned by management.

About You

• Diploma degree in Administration, Business, or related field
• Minimum 1–2 years of experience in an administrative assistant, or in a similar administrative role.
• Proficiency in MS Office (Word, Excel, PowerPoint), and general office software.
• Excellent written and verbal communication skills
• Strong organizational and planning skills with the ability to prioritize tasks and manage time effectively.
• High level of attention to detail and accuracy.
• Ability to work independently and as part of a team.

What we offer

A career with Beca will provide you with:

• A supportive and caring work environment where you can bring your whole self to work.
• Opportunities to learn from our industry experts and technical gurus across the Asia Pacific.
• A highly supportive environment of sharing and collaboration.
• Beca prides itself on supporting a diverse and inclusive culture.