Administrative Assistant

Glints; Provinsi Bali; On-site; IDR 66,960,000 - 111,600,000; Full time

Job summary

Glints is seeking an Administrative Assistant to support our India-based team with day-to-day administration in Bali, Indonesia. The role is hands-on, requiring strong organisation, reliability, and familiarity with Bali's local ecosystem.

The position is on-site in Bali, with travel and local vendor coordination as needed. You will coordinate travel, meetings, workspace, and on-ground logistics, provide Bahasa Indonesia and English support, maintain trackers and expense records, and collaborate

Qualifications

• 3–5 years of experience in administration, coordination, operations support, or a similar role.
• Strong knowledge of Bali's local ecosystem and vendor landscape.
• Candidates based in Bali are preferred.
• Professional proficiency in Bahasa Indonesia and English.
• Comfortable travelling locally within Bali when needed.
• Proficient in Google Workspace.

Responsibilities

• Coordinate travel, accommodation, transportation, and itineraries for employees and visitors.
• Schedule and coordinate meetings, venues, calendars, and confirmations.
• Arrange workspace, office, and stay/accommodation logistics.
• Handle on-ground coordination including drivers, transportation, events, and F&B.
• Maintain trackers, records, and expense documentation.
• Coordinate with the India-based team to ensure smooth day-to-day operations.

Skills

Bahasa Indonesia & English

Tools

Google Workspace

ChatGPT

Gemini

Claude

Job description

Administrative Assistant - Bali

We're looking for an Administrative Assistant to support an India-based team with day-to-day administration, travel, logistics, and on-ground coordination in Bali.

This is a hands-on role for someone who is highly organised, reliable, and familiar with Bali's local ecosystem.

What You'll Do

• Coordinate travel, accommodation, transportation, and itineraries for employees and visitors
• Schedule and coordinate meetings, venues, calendars, and confirmations
• Arrange workspace, office, and stay/accommodation logistics
• Handle on-ground coordination including drivers, transportation, events, and F&B
• Provide Bahasa Indonesia support and help navigate local vendors and services
• Maintain trackers, records, and expense documentation
• Coordinate closely with the India-based team to ensure smooth day-to-day operations

What We're Looking For

• 3-5 years of experience in administration, coordination, operations support, or a similar role
• Strong knowledge of Bali's local ecosystem and vendor landscape
• Candidates currently based in Bali are preferred
• Professional proficiency in Bahasa Indonesia and English
• Comfortable travelling locally within Bali when needed
• Proficient in Google Workspace
• Comfortable using AI tools such as ChatGPT, Gemini, or Claude
• Highly organised, proactive, professional, and able to work independently

Location: Canggu, Bali | On-site / Field-based

Employment: Permanent, Full-Time