Administrative Assistant

CTS Cargo Transfer Systems B.V.; Jakarta Selatan; On-site; IDR 120,000,000 - 180,000,000; Full time

Job summary

CTS Cargo Transfer Systems B.V. in Jakarta seeks an organized Administrative Assistant to support daily office operations of our corporate team. You will handle data entry, filing, travel arrangements, and cross-functional correspondence to keep workflows smooth.

The ideal candidate is detail-oriented, fluent in English, proficient with MS Office, and capable of multitasking in a dynamic environment. Fresh graduates are welcome, and travel is not required.

Qualifications

• High school or diploma; fresh graduates welcome.
• Minimum 2–5 years of experience.
• Proficient with computers and MS Office.
• Fluent in English; other languages beneficial.
• Strong communication and cross-functional teamwork.
• Detail-oriented and able to handle high-volume tasks.
• Not required to travel.

Responsibilities

• Maintain structured filing and draft letters and reports.
• Arrange travel logistics for staff.
• Respond to customer inquiries promptly and professionally.
• Organize technical documents and tender-related credentials.
• Cross-check documents with technical drawings and contracts.
• Act as the central point for routine queries.
• Maintain records of client histories and project contracts.

Skills

MS Office

English fluency

Attention to detail

Multitasking

Team player

Education

High school / Diploma / Fresh Graduate

Job description

About us

CTS is a global leader in providing innovative solutions for the hydrocarbon tank storage industry. Our mission is to deliver reliable and cost-effective engineering solutions that reduce environmental impact and optimize operations. With offices in major global hubs, CTS combines deep technical knowledge with practical expertise to ensure safety, quality, and performance in all projects. By customizing solutions to client-specific needs, CTS remains committed to upholding evolving safety and efficiency standards.

About the role

CTS is seeking a highly organized, proactive, and detail oriented Administrative Assistant to join our team in Jakarta. This full-time position plays a vital role in ensuring the smooth and efficient day-to-day operations of our corporate office. As point of contact for administrative matters, you will support various departments, manage office logistics, and help maintain a productive and welcoming work environment. The ideal candidate is a reliable someone who possesses excellent communication skills, can multitask effectively, and thrives in a dynamic team setting.

Key responsibilities

• Maintain structured physical and digital filing systems; perform accurate data entry, draft official letters, and reports.
• Arrange travel logistics, including flight bookings, hotel accommodations, and itinerary planning for staff
• Respond to customer inquiry promptly and professionally
• Organizing technical documents, legal credentials, and company profiles required for tender submissions.
• Cross-checking that all documents match the initial technical drawings, delivery scope, and contracted terms.
• As point of contact for administrative matters.
• Acts as the centralized point of contact for routine queries to the Engineers
• Maintaining records of client histories, active contract variations, and pending project pipelines.

What we're looking for

• High school / Diploma / Fresh Graduate are welcome to apply
• Minimum 2-5 years of experience
• Proficiency with computers, Microsoft Office (Word/Excel/Power Point, ETC)
• Fluency in English is essential; proficiency in additional languages is advantageous
• Strong communication and interpersonal skills, with the ability to work effectively in cross-functional teams
• Attention to detail and a commitment to delivering high-quality work
• Strong multitasking capabilities, prioritize inquiries efficiently, and handle high-volume while under pressure.
• A collaborative team player mindset.
• High level of integrity when dealing with confidential company data or sensitive personnel files.
• Travelling is not required.

What we offer

At CTS, we are committed to supporting the professional development by foster a collaborative and inclusive workplace culture where your contributions are valued and recognised within supportive team environment that encourages continuous learning and growth.

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