Office Assistant

SmartRecruiters, Inc.; Gelora; On-site; IDR 89,280,000 - 145,080,000; Full time

Job summary

Turner & Townsend is seeking an Office Administrator to ensure smooth daily operations and provide admin support to management and staff in our Indonesia office. You will oversee calendars, travel, procurement, facilities, and vendor coordination.

Requirements include a Diploma or Bachelor's in Business Admin or related field, 3–5 years in admin roles, proficiency in Microsoft Office, and fluency in English and Bahasa Indonesia. Experience in professional services is a plus.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Office Management, Secretarial Studies, or related field.
• 3-5 years of experience in office administration, executive support, or similar roles.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent organizational, communication, and multitasking skills.
• Fluent in English and Bahasa Indonesia.
• Experience in multinational, consulting, engineering, or professional services environments is preferred.
• Highly organized, proactive, and detail-oriented.
• Strong stakeholder and vendor management skills.
• Able to work independently and manage multiple priorities.
• Professional, collaborative, and adaptable to a fast-paced environment.

Responsibilities

• Manage office administration, calendars, meetings, correspondence, and documentation.
• Coordinate domestic and international business travel arrangements.
• Oversee office facilities, supplies, workplace services, and maintenance.
• Liaise with vendors and suppliers, manage purchase orders, invoices, and contract renewals.
• Support finance administration, expense tracking, budget monitoring, and payment coordination.
• Coordinate IT and onboarding support for employees.
• Organize office events, training sessions, team activities, and client meetings.

Skills

Organizational skills

Communication skills

Multitasking

Independent working

Vendor management

Education

Diploma or Bachelor's degree in Business Administration, Office Management, Secretarial Studies, or related field

Tools

Microsoft Office

Job description

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.

Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people's lives. Working in partnership makes it possible to deliver the world's most impactful projects and programmes as we turn challenge into opportunity and complexity into success.

Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.

We are majority-owned by CBRE Group, Inc., the world's largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.

Office Administrator is to ensure smooth daily office operations while providing administrative support to management and employees. This role will oversee office administration, travel coordination, vendor management, procurement, finance support, events, and employee services.

Key Responsibilities

• Manage office administration, calendars, meetings, correspondence, and documentation.
• Coordinate domestic and international business travel arrangements.
• Oversee office facilities, supplies, workplace services, and maintenance.
• Liaise with vendors and suppliers, manage purchase orders, invoices, and contract renewals.
• Support finance administration, expense tracking, budget monitoring, and payment coordination.
• Coordinate IT and onboarding support for employees.
• Organize office events, training sessions, team activities, and client meetings.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Office Management, Secretarial Studies, or related field.
• 3-5 years of experience in office administration, executive support, or similar roles.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent organizational, communication, and multitasking skills.
• Fluent in English and Bahasa Indonesia.
• Experience in multinational, consulting, engineering, or professional services environments is preferred.
• Highly organized, proactive, and detail-oriented.
• Strong stakeholder and vendor management skills.
• Able to work independently and manage multiple priorities.
• Professional, collaborative, and adaptable to a fast-paced environment.

Additional Information

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and arenot subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.