Administration Executive

Union Pacific Sdn Bhd; Bandar; On-site; IDR 72,000,000 - 90,000,000; Full time

Job summary

Union Pacific Sdn Bhd is seeking a detail-oriented administrative assistant to support the sales and logistics teams. The role involves processing orders, invoices, and reports, and ensuring accurate record-keeping.

You will coordinate customers' orders and logistics to ensure timely delivery and maintain clear communication across departments. Candidates with at least 1 year of experience, proficiency in MS Word/Excel/PowerPoint, and good command of English and Bahasa Malaysia are encouraged to

Qualifications

• Certificate or equivalent qualification; training provided.
• Minimum 1 year of experience in any field; career switchers welcome.
• Proficient in Word, Excel, and PowerPoint.
• Proficient in English and Bahasa Malaysia; Mandarin is an advantage.
• Organized, detail-oriented, able to manage tasks.
• Fresh graduates welcome to apply.

Responsibilities

• Process and coordinate sales orders, Delivery Orders, invoices, and reports.
• Coordinate customers' orders and logistics for timely delivery.
• Maintain accurate records and filing systems for sales transactions.
• Support communication between sales, customers, and internal departments.
• Work independently with a sense of urgency and minimum supervision.
• Perform other assignments as needed.

Skills

SQL

English communication

Bahasa Malaysia communication

Organized and detail-oriented

Education

Certificate or equivalent qualification

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

To process and coordinate sales orders, Delivery Order, invoices, and reports.

To coordinate customers' order and logistics for timely delivery.

To maintain accurate records and filling systems related to sales transactions.

To support communication between sales, customers, and internal departments.

Able to work independently and sense of urgency with minimum supervision.

Any other assignment as assigned.

Requirements

• Certificate or equivalent qualification (training provided for suitable candidate)
• Minimum 1 year of working experience in any field - Career switchers with an interest in administrative tasks, record-keeping, and office support functions are encouraged to apply
• Proficient in Microsoft Word, Excel, and PowerPoint
• Proficiency in English and Bahasa Malaysia (Mandarin is an advantage) with the ability to communicate effectively
• Organized and detail-oriented
• Able to prioritize and manage tasks effectively
• Good in SQL
• Fresh Graduate are welcome to apply