Admin Staff - Lifestyle Division

PT Toyota Tsusho Indonesia; Jakarta Pusat; On-site; IDR 36,000,000 - 72,000,000; Full time

Job summary

PT Toyota Tsusho Indonesia is seeking an Admin Staff to join our team in Central Jakarta. You will handle sales documentation, invoicing, and payment tracking while supporting daily office operations to ensure efficiency and accuracy.

Ideal candidates bring experience in sales administration or operations, strong attention to detail, and solid communication skills to assist the Sales & Marketing teams. Fresh graduates are welcome to apply for this urgent role.

Qualifications

• Experience in sales administration or operational support preferred.
• Familiarity with end-to-end sales documents (Invoices, Tax Invoices, Delivery Instructions).
• Capable of tracking inbound/outbound inventory and payments.
• Attention to detail in filing and data entry.
• Strong communication to support Sales & Marketing teams.

Responsibilities

• Arrange sales documentation (Invoices, Tax Invoices, Delivery Instructions).
• Track inbound/outbound inventory flow.
• Monitor customer payments and supplier payments.
• Maintain organized administrative filing systems.
• Provide operational support to Sales and Marketing teams.

Skills

Sales admin

Documentation

Data entry

Payment tracking

Inventory flow

Communication

Tools

MS Office

Excel

Job description

About the role
PT Toyota Tsusho Indonesia is seeking a Admin Staff to join our team. This is an urgent opportunity based in Central Jakarta. As a administrative staff professional, you will play a vital role in maintaining organisational efficiency and ensuring that day-to-day office operations continue seamlessly.

Key responsibilities

• Arrange sales documentation (Invoices, Tax Invoices, Delivery Instructions, and AP processing).
• Track and control inbound/outbound inventory flow.
• Monitor incoming customer payments and outgoing supplier payments.
• Maintain clean and organized administrative filing systems.
• Provide operational support to the Sales and Marketing team.

What we're looking for

• Experience in sales administration or operational support, fresh graduates are welcome to apply.
• Solid understanding of end-to-end sales documentation, including the creation and issuance of Invoices, Tax Invoices, and Delivery Instructions.
• Basic knowledge of inbound/outbound logistics management and payment tracking (customer collections & supplier payments).
• High attention in documentation administration and data entry.
• Strong communication skills to support sales and marketing activities.
• Strong willingness to learn and adapt quickly to new administrative processes and tools.

About us
PT Toyota Tsusho Indonesia is part of the Toyota Tsusho Group, a globally recognised trading and logistics company with strong ties to the automotive and industrial sectors. Our company is committed to delivering excellence in business operations and maintaining strong relationships with our clients and partners across Indonesia and the broader region. We pride ourselves on our professional culture, operational efficiency and commitment to developing our workforce. As a subsidiary of a major Japanese conglomerate, we uphold high standards of quality, integrity and customer service in everything we do.