Admin Purchasing

PT. Megaroyal IT Comindo; Jakarta Utara; On-site; IDR 89,280,000 - 133,920,000; Full time

Job summary

PT Megaroyal IT Comindo in Jakarta seeks a Purchasing Admin to manage end-to-end procurement for materials, tools, and subcontractor services in line with project specs and budgets.

You will source and negotiate with suppliers, process PRs and POs, track stock movements across sites, and maintain procurement dashboards in MS Excel. Coordinate with site teams and logistics to resolve bottlenecks; English proficiency is a plus.

Qualifications

• Min. Associate Degree (D3) or Bachelor's Degree (S1) in Management, Business Administration, Supply Chain/Logistics, Industrial Engineering, or related field.
• Min. 1 year of experience as Purchasing Admin or Procurement Admin, preferably in ME (Mechanical Electrical), Construction, Infrastructure, or IT/Technical projects
• Advanced proficiency in MS Excel (VLOOKUP/XLOOKUP, Pivot Tables, and Tracking Dashboards).
• Strong vendor & subcontractor management skills, including material tracking, vendor coordination, price negotiation, and field monitoring.
• Deep understanding of project workflows from procurement, logistics, fabrication, and installation to testing & commissioning. Reading technical drawings (AutoCAD) is a plus.
• Fluent or proficient in English (written & spoken) is a plus.
• Domiciled in Jakarta is a plus.

Responsibilities

• Handle end-to-end procurement process for materials, tools, and sub-contractor services according to project specs and budget limits.
• Source, evaluate, and negotiate competitive pricing, payment terms, and delivery schedules with suppliers and subcontractors.
• Process Purchase Requisitions (PR), issue Purchase Orders (PO), and manage invoicing and supporting documentation accurately.
• Record and monitor material movements (stock in-out) across project sites and reconcile field availability against the Bill of Quantities (BOQ).
• Coordinate closely with site teams, vendors, and logistics providers to ensure timely material fabrication, delivery, and site readiness.
• Prepare, maintain, and regularly update daily/weekly procurement and material tracking dashboards using MS Excel.
• Manage administrative handovers, including delivery orders (surat jalan), quality checklists, Acceptance Certificates (BAST), and billing attachments for accounting verification.
• Proactively communicate with Project Managers, Site Engineers, Finance, and external vendors to resolve field bottlenecks, material delays, or delivery discrepancies.

Skills

Vendor management

Procurement coordination

English proficiency

Reading tech drawings

Education

Management / Supply Chain degree

Tools

MS Excel

AutoCAD

Job description

PT Megaroyal IT Comindo was first established in 1986 as one of the first pioneers who introduced modern IT Technologies into Indonesia well-known companies. We currently hold the authorized distributor status for Legrand Data Center Infrastructure and Sunbird Data Center Infrastructure Management Software. Data center infrastructure we supply such as: rack, containment, PDU (power distribution unit), KVM (keyboard video monitor), EMS (environmental monitoring system), electric power distribution (low voltage electric panel, busbar), etc. With the massive development of data centers in Indonesia, we are focused on taking part and providing the best data center solutions.

Qualifications

Min. Associate Degree (D3) or Bachelor's Degree (S1) in Management, Business Administration, Supply Chain/Logistics, Industrial Engineering, or a related field.

Min. 1 year of experience as a Purchasing Admin or Procurement Admin, preferably in ME (Mechanical Electrical), Construction, Infrastructure, or IT/Technical projects

Advanced proficiency in MS Excel (VLOOKUP/XLOOKUP, Pivot Tables, and Tracking Dashboards).

Strong vendor & subcontractor management skills, including material tracking, vendor coordination, price negotiation, and field monitoring.

Deep understanding of project workflows from procurement, logistics, fabrication, and installation to testing & commissioning. Ability to read technical drawings (AutoCAD) is a plus.

Highly detail-oriented, data-driven, meticulous, with excellent proactive communication and negotiation skills for cross-functional & external coordination.

Fluent or proficient in English (written & spoken) is a plus.

Domiciled in Jakarta is a plus.

Job Description:

Handle end-to-end procurement process for materials, tools, and sub-contractor services according to project specs and budget limits.

Source, evaluate, and negotiate competitive pricing, payment terms, and delivery schedules with suppliers and subcontractors.

Process Purchase Requisitions (PR), issue Purchase Orders (PO), and manage invoicing and supporting documentation accurately.

Record and monitor material movements (stock in-out) across project sites and reconcile field availability against the Bill of Quantities (BOQ).

Coordinate closely with site teams, vendors, and logistics providers to ensure timely material fabrication, delivery, and site readiness.

Prepare, maintain, and regularly update daily/weekly procurement and material tracking dashboards using MS Excel.

Manage administrative handovers, including delivery orders (surat jalan), quality checklists, Acceptance Certificates (BAST), and billing attachments for accounting verification.

Proactively communicate with Project Managers, Site Engineers, Finance, and external vendors to resolve field bottlenecks, material delays, or delivery discrepancies.