Admin General Affair

STRONG PLUIT; Jakarta Utara; On-site; IDR 33,480,000 - 66,960,000; Full time

Job summary

STRONG PLUIT in Jakarta is seeking a detail-oriented General Affairs/ Purchasing administrative specialist to support daily office operations. You will search for products, compare prices, contact vendors, and coordinate deliveries to meet company requirements and timelines.

Proficiency with Excel or Google Sheets and strong communication skills are essential for effective collaboration with internal teams and suppliers.

Qualifications

• Minimum SMA/SMK or equivalent, a Diploma or Bachelor's degree is an advantage.
• Detail-oriented, well-organized, proactive, efficient and responsible.
• Strong communication and interpersonal skills to coordinate with internal teams, vendors and suppliers.
• Able to search for products, compare prices and source goods online.
• Proficient in Microsoft Office or Google Workspace, especially Excel or Sheets.

Responsibilities

• Handle daily operational needs and administrative tasks for smooth office operations.
• Search for and identify products, goods, and supplies based on company requirements.
• Identify, contact, and coordinate with suitable vendors and suppliers to fulfill needs.
• Compare prices and delivery options to obtain best value.
• Follow up quotations and orders and monitor delivery progress.
• Prepare and maintain records of product details, prices, vendor information and purchasing data.
• Provide administrative support for office supplies, equipment, facilities, and general affairs.
• Perform other administrative duties as assigned.

Education

Senior High School (SMA/SMK) or equivalent

Diploma (D3) or Bachelor's degree (S1) advantageous

Tools

Microsoft Excel

Google Sheets

Job description

Minimum education of Senior High School (SMA/SMK) or equivalent. A Diploma (D3) or Bachelor's degree (S1) is an advantage.

Detail-oriented, well-organized, proactive, efficient, and responsible in completing assigned tasks.

Good communication and interpersonal skills, with the ability to coordinate effectively with internal teams, vendors, and suppliers.

Able to search for products, compare prices, identify suitable vendors, and source goods through the internet and online marketplaces.

Proficient in Microsoft Office or Google Workspace, especially Microsoft Excel or Google Sheets for data entry, reporting, and administrative tasks.

Able to follow up on pending tasks, monitor progress, and ensure that all assignments are completed accurately and on time.

Demonstrates initiative, independence, and the ability to work proactively without constant supervision.

Able to prioritize tasks, manage multiple responsibilities simultaneously, and work effectively under deadlines.

Previous experience in General Affairs, Purchasing, Procurement, Office Administration, or other administrative roles is an advantage.

Job Description

Handle daily operational needs and administrative tasks to ensure smooth office operations.

Search for and identify products, goods, and supplies based on company requirements and requests from relevant departments.

Identify, contact, and coordinate with suitable vendors and suppliers to fulfill company needs.

Compare prices, product specifications, quality, and delivery options from multiple vendors to obtain the best value for the company.

Communicate with vendors and suppliers, follow up on quotations and orders, and monitor delivery progress to ensure timely fulfillment.

Assist in ensuring that all required goods and services are procured and delivered according to company needs, specifications, and timelines.

Prepare, update, and maintain records of product details, price comparisons, vendor information, and purchasing data.

Perform data entry, organize, file, and maintain administrative documents to ensure accurate and well-organized records.

Provide administrative and operational support for office supplies, equipment, facilities, and other general affairs requirements.

Perform other administrative and general affairs duties as assigned by the supervisor or management.