制单员(Documentation Clerk)

Fuhua Agriculture Limited; Hong Kong; On-site; HKD 201,000 - 290,000; Full time

Benefits offered by this job

5-day work week

Annual leave

MPF & Medical

Discretionary bonus

Onboarding & training

Job summary

Fuhua Agriculture Limited in Hong Kong is seeking a meticulous Documentation Clerk to own the full set of export shipping documents and ensure shipments pass bank, customs and customer checks without delay. The role involves LC handling, CO applications and close coordination with freight forwarders, sales, production and finance.

Proficiency in MS Office and ERP (SAP/Oracle/Kingdee) is preferred, with English and Cantonese essential; Mandarin is a plus.

Qualifications

• Form 5 / DSE or above; a diploma in Logistics, International Trade or Business is an advantage.
• Minimum 2 years of solid experience in shipping or trade documentation.
• Practical knowledge of Incoterms 2020 and UCP 600; able to handle L/C documents independently.
• Familiar with Tradelink electronic customs declaration and Hong Kong CO application procedures.
• Proficient in MS Office; experience with ERP systems (SAP / Oracle / Kingdee) is a plus.
• Good command of English and Chinese (Cantonese); Mandarin is an advantage.
• Detail-minded, well-organised and able to meet tight shipping deadlines.
• Immediate availability is highly preferred.

Responsibilities

• Prepare, check and issue the full set of export documents, including commercial invoice, packing list, bill of lading, certificate of origin, insurance certificate and any beneficiary certificates.
• Handle letter of credit (L/C) documents: prepare presentation documents, submit to banks and follow up on discrepancies.
• Coordinate with freight forwarders, shipping lines and customs brokers on space booking, vessel schedule, cut-off time and shipment confirmation.
• Apply for Certificate of Origin (CO) and preferential certificates of origin through the Trade and Industry Department or authorised chambers.
• Work closely with sales, production plants and finance on order status, shipment schedule and payment collection.
• Maintain complete and audit-ready filing of import and export records for customs, bank and internal audit review.
• Perform data entry and shipment tracking in the ERP system, and prepare regular shipment reports.
• Handle other ad-hoc duties as assigned by the supervisor.

Skills

Detail-oriented

Deadline driven

Education

Form 5 / DSE or above

Diploma in Logistics / International Trade

Tools

ERP systems (SAP / Oracle / Kingdee)

Tradelink electronic customs declaration

MS Office (Excel, Word, Outlook)

Job description

About the Role

We are the Hong Kong trading office of a leading agrochemical manufacturer with production facilities in Mainland China. To support our growing export business, we are looking for a detail-oriented Documentation Clerk to take ownership of the full set of export shipping documents and make sure every shipment passes bank, customs and customer checks without delay.

Responsibilities

Prepare, check and issue the full set of export documents, including commercial invoice, packing list, bill of lading, certificate of origin, insurance certificate and any beneficiary certificates required by customers.

Handle letter of credit (L/C) documents: prepare presentation documents, submit to banks and follow up on discrepancies.

Coordinate with freight forwarders, shipping lines and customs brokers on space booking, vessel schedule, cut-off time and shipment confirmation.

Apply for Certificate of Origin (CO) and preferential certificates of origin through the Trade and Industry Department or authorised chambers.

Work closely with sales, production plants and finance on order status, shipment schedule and payment collection.

Maintain complete and audit-ready filing of import and export records for customs, bank and internal audit review.

Perform data entry and shipment tracking in the ERP system, and prepare regular shipment reports.

Handle other ad-hoc duties as assigned by the supervisor.

Requirements

Form 5 / DSE or above; a diploma or above in Logistics, International Trade or Business is an advantage.

Minimum 2 years of solid experience in shipping or trade documentation with a trading house, manufacturer or freight forwarder.

Practical knowledge of Incoterms 2020 and UCP 600; able to handle L/C documents independently.

Familiar with Tradelink electronic customs declaration and Hong Kong CO application procedures.

Proficient in MS Office (Excel, Word, Outlook); experience with ERP systems (SAP / Oracle / Kingdee) is a plus.

Good command of written and spoken English and Chinese (Cantonese); Mandarin is an advantage.

Detail-minded, well-organised and able to meet tight shipping deadlines.

Immediate availability is highly preferred.

What We Offer

• 5-day work week, Monday to Friday, 9:00 am – 6:00 pm
• 12 days annual leave plus Hong Kong public holidays
• MPF and medical insurance
• Discretionary bonus
• Structured onboarding and product training, with a long-term career path in trade operations