Term Executive Assistant II

Technological and Higher Education Institute of Hong Kong; Hong Kong; On-site; HKD 167,000 - 234,000; Full time

Job summary

Hong Kong Institute of Vocational Education (Haking Wong) is seeking an adaptable administrator to support multiple clerical functions, including HR, finance, course and student administration. You will also assist with student services, projects and events while maintaining system updates and promotional activities.

The role requires strong language skills in English and Chinese, proficiency with typical office software, and the ability to work both independently and as part of a team.

Qualifications

• HKDSE: Level 2 or above in 5 subjects including English, Chinese and Mathematics; or HKCEE Level 2/Grade E in 5 subjects including English and Chinese; or recognised Diploma/Certificate/Foundation studies; or Associate degree or higher.
• Proficiency in MS Word, Excel, PowerPoint and Chinese word processing.
• Good command of English and Chinese, preferably Putonghua.
• Good communication, interpersonal and organisational skills.
• Ability to work independently and be a good team player.
• Pleasant personality and customer‑orientated approach.

Responsibilities

• Provide support in administration areas including filing, HR, finance and course/student administration; and in events, publicity and promotion activities.
• Handle enquiries and provide counter services.
• Provide logistics support for meetings, events and activities.

Skills

Communication skills

Interpersonal skills

Organizational skills

Independent work

Teamwork

Customer‑orientation

Education

HKDSE/ HKCEE or equivalent qualifications

Diploma/Certificate/Foundation studies or higher diploma

Associate Degree / Higher Diploma or above

Tools

MS Word

Excel

PowerPoint

Chinese word processing

Job description

Hong Kong Institute of Vocational Education (Haking Wong)

Major Duties

• (a) To provide support in one or more of the following areas:
  • (i) filing, general and human resources administration;
  • (ii) finance, supplies and stores administration;
  • (iii) course and student-related administration;
  • (iv) student affairs, projects and activities;
  • (v) system maintenance and update; and
  • (vi) promotional and publicity activities;
• (b) To handle enquiries and provide counter services;
• (c) To provide logistics support for meetings, events and activities.

Requirements

• (a) (i) Level 2 or above in 5 subjects, including English Language*, Chinese Language and Mathematics, in the Hong Kong Diploma of Secondary Education (HKDSE) Examination, or equivalent^ OR (ii) Level 2 / Grade E or above in 5 subjects including English Language (Syllabus B)*, Chinese Language and Mathematics in the Hong Kong Certificate of Education Examination (HKCEE); OR (iii) Diploma of Applied Education + Maths Plus / Diploma Yi Jin + Maths Plus / Project Yi Jin; OR (iv) A recognised Certificate / Diploma / Foundation Diploma / Foundation Certificate / Diploma of Foundation Studies; OR (v) A recognised Associate Degree / Higher Diploma or above.
• (b) Proficiency in the use of computer software application, including MS Word, Excel, PowerPoint and Chinese word processing;
• (c) Good command of English and Chinese, preferably with knowledge of Putonghua;
• (d) Good communication, interpersonal and organisational skills;
• (e) Ability to work independently and be a good team player; and
• (f) Pleasant personality, good work initiative and be customer‑orientated.

* Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification.

^ “Attained” in Applied Learning subjects (subject to a maximum of two Applied Learning subjects), and Grade E in Other Language subjects in HKDSE Examination are accepted as equivalent to Level 2 in the New Senior Secondary subjects.

Note

The appointee(s) may be required to perform duties outside normal office hours and work on shift duty.

Closing date for application: 2 October 2026

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