Assistant Office Administrator – One year contract (ref: TT) – ETERNITY CONSULTANTS (HK) Ltd

Eternity Consultants (HK) Limited; Hong Kong; On-site; HKD 223,200 - 334,800; Full time

Benefits offered by this job

Medical benefits

13-month salary plus bonus

14 Annual Leave

Bank holidays

Job summary

A prominent consultancy firm in Hong Kong is seeking an experienced administrative professional to oversee office operations and ensure an efficient workplace. Responsibilities include reception duties, maintenance coordination, administrative support for events, and documentation. The ideal candidate holds a university degree or equivalent, has strong service orientation, and possesses excellent communication and organisational skills. The position offers a competitive package, including 5 days work, a 13-month salary plus bonus, medical benefits, and annual leave.

Qualifications

• University degree or equivalent is preferred.
• Pass five subjects in HKCEE or HKDSE.
• Minimum 4-6 years of solid administrative experience.

Responsibilities

• Oversee daily office operations for efficiency.
• Provide reception duties and assist visitors.
• Coordinate facility and equipment maintenance.

Skills

Service orientation

Excellent communication skills

Strong interpersonal skills

Organisational skills

Proficiency in MS Word

Proficiency in MS Excel

Proficiency in MS PowerPoint

Chinese word-processing

Education

University degree or equivalent

Hong Kong Certificate of Education Examination Level 2

Hong Kong Diploma of Secondary Education Examination Level 2 or equivalent

Job description

• Oversee daily office operations to ensure an efficient workplace
• Provide reception duties, including answering and referring telephone inquiries, and welcoming visitors by greeting and directing them appropriately
• Identify and report any issues related to facilities, equipment, cleaning, security, or building services, and coordinate with contractors and building management as required
• Support office and equipment maintenance, as well as cleaning services
• Arrange for the dispatch of incoming mails or documents received at the reception counter
• Monitor and evaluate contractor performance
• Verify invoice details and assist in arranging payments
• Assist in the procurement process by obtaining quotations and preparing procurement applications
• Provide administrative support for events and meetings
• Perform documentation duties such as filing and data entry
• Undertake other duties as assigned by supervisors

Requirements

• University degree or equivalent preferred
• MUSTpass in five subjects, including Chinese Language and English Language (“Syllabus B” before 2007), at Level 2 / Grade E or above in the Hong Kong Certificate of Education Examination, or at Level 2 or equivalent or above in the Hong Kong Diploma of Secondary Education Examination.
• Minimum 4-6 of solid working experience in administrative duties
• Mature, responsible and reliable
• Strong service orientation and proven service delivery skills, with a high level of responsiveness
• Excellent communication, interpersonal and organisational skills
• Proficiency in MS Word, Excel, PowerPoint and Chinese word-processing
• Willing to work during non-office hours when required

5 days, 13 months+bonus, bank holiday, medical, 14 Annual Leave

Job Features

Job Category Admin & HR, Clerk