Tender Executive/ Project Secretary (20K - 25K / Quarry Bay / Construction)

Nesta (Hong Kong) Limited; Hong Kong; On-site; HKD 223,000 - 279,000; Full time

Job summary

Nesta (Hong Kong) Limited in Quarry Bay is seeking a Tender Executive / Project Secretary to support tender submissions, project coordination, and the Executive Director. Responsibilities include coordinating quotations and tender documents, managing project schedules, and providing daily secretarial and administrative support.

The role requires a Higher Diploma or above, 2–3 years of secretarial experience, and proficiency in English and Chinese.

Qualifications

• 2–3 years of administrative or secretarial experience
• Proficient in Microsoft Office and Google Workspace

Responsibilities

• Tender Support: Coordinate quotations, tender documents, and project schedules to meet submission deadlines.
• Document Management: Keep tender resources, correspondence, and project records organized and up to date.
• Project Follow-Up: Gather progress updates from internal teams and external parties, flagging outstanding matters and potential delays.
• Executive Support: Arrange meetings, prepare reports and presentations, and provide daily secretarial and administrative assistance.

Skills

Communication skills

Organizational skills

Multitasking

Education

Higher Diploma or above

Tools

Microsoft Office

Google Workspace

Job description

Tender Executive/ Project Secretary (20K - 25K / Quarry Bay / Construction)

Our Client is a construction company seeking a Tender Executive / Project Secretary to support tender submissions, project coordination, and the Executive Director.

Key Responsibilities

Tender Support: Coordinate quotations, tender documents, and project schedules to meet submission deadlines.

Document Management: Keep tender resources, correspondence, and project records organized and up to date.

Project Follow-Up: Gather progress updates from internal teams and external parties, flagging outstanding matters and potential delays.

Executive Support: Arrange meetings, prepare reports and presentations, and provide daily secretarial and administrative assistance.

Requirements

Higher Diploma or above; qualifications in Business Administration or Secretarial Studies preferred.

At least 2-3 years of administrative or secretarial experience, preferably in construction or engineering.

Proficient in Microsoft Office and Google Workspace.

Good command of written and spoken English and Chinese.

Organized and detail-oriented, with strong communication skills and the ability to manage competing priorities.

Able to work independently and collaboratively, handling confidential information with discretion.

Immediate availability preferred.