Student Admissions & Front Desk Coordinator

Outliners Group; Hong Kong; On-site; HKD 167,000 - 257,000; Full time

Job summary

Outliners Group in Hong Kong is seeking an administrative assistant to support back-office operations. You will greet clients, manage calls and emails, and ensure timely communication across teams.

You will coordinate scheduling between students, parents and counselors, handle bookings and room allocations, and prepare session notes for families. Fresh graduates welcome; Saturday work required; immediate availability preferred.

Qualifications

• Excellent English, Cantonese and Mandarin beneficial.
• Punctual with a positive service attitude.
• Self-motivated, independent and a team player.

Responsibilities

• Provide comprehensive administrative support to the back office.
• Serve as the first point of contact, greeting clients and managing calls/emails.
• Coordinate meetings among students, parents and counselors; send reminders.
• Manage client scheduling, bookings, cancellations and room allocations.
• Prepare and maintain accurate session notes for assigned families.
• Liaise between internal teams and external parties for coordination.
• Assist in preparing client-facing documents and proposals.
• Support company events and perform ad-hoc duties.

Skills

Communication skills

Customer service

Team collaboration

Education

Bachelor's degree

Tools

MS Office

Google Workspace

Chinese word processing

Job description

Outliners Group in Hong Kong is seeking an administrative assistant to support back-office operations. You will greet clients, manage calls and emails, and ensure timely communication across teams.

You will coordinate scheduling between students, parents and counselors, handle bookings and room allocations, and prepare session notes for families. Fresh graduates welcome; Saturday work required; immediate availability preferred.