Strategic Executive Assistant to the Chairman

Webull Securities Limited; Hong Kong; On-site; HKD 450,000 - 750,000; Full time

Benefits offered by this job

Competitive remuneration package

Clear career progression

Job summary

Webull Securities Limited in Hong Kong is seeking an experienced executive assistant to support the Chairman, manage complex calendars, meetings and confidential tasks. You will coordinate cross-border communications and document workflows, while maintaining relationships with key partners.

This role requires discretion, a professional background in finance or secretarial fields, and a service-oriented mindset.

Qualifications

• CPA/ACCA/CFA or related professional qualification (or currently pursuing).
• Experience in executive support, corporate secretarial, finance, accounting or professional services.
• Experience in English-language meetings, cross-border communication or business hospitality.
• Handle sensitive information with strict confidentiality and discretion.

Responsibilities

• Manage the Chairman's diary, appointments and scheduling.
• Handle document execution, filing and records management.
• Organize meetings, prepare agendas, take minutes and follow up on action points.
• Facilitate internal communication and cross-departmental collaboration.
• Break down complex tasks, set priorities and ensure timely follow-through.
• Maintain day-to-day relationships with key business partners and external stakeholders.
• Coordinate meetings, business hospitality and relationship-building activities.
• Manage festive greetings, gifts and other courtesies professionally.
• Keep stakeholder contact records and relationship notes updated.
• Assist with selected personal matters of the Chairman, including bank account reconciliation and maintenance of financial records.

Skills

Executive support

Corporate secretarial

Finance

Accounting

Professional services

English-language meetings

Cross-border communication

Business hospitality

Confidentiality

Education

CPA/ACCA/CFA qualification (or in progress)

Job description

Webull Securities Limited in Hong Kong is seeking an experienced executive assistant to support the Chairman, manage complex calendars, meetings and confidential tasks. You will coordinate cross-border communications and document workflows, while maintaining relationships with key partners.

This role requires discretion, a professional background in finance or secretarial fields, and a service-oriented mindset.