Strategic Executive Assistant - Global Calendar & Travel

Testing Site - JPMC; Hong Kong; On-site; HKD 201,000 - 290,000; Full time

Job summary

Testing Site - JPMC in Hong Kong is seeking an Executive Administrative Assistant to support senior executives with calendar management, travel planning, and confidential communications. The role emphasizes initiative, collaboration, and discretion to drive efficient operations across the team.

You will manage calendars for multiple time zones, organize international travel, process invoices and expenses, and assist with special projects while adapting to evolving business needs.

Qualifications

• Minimum 4 years of administrative experience in a professional environment.
• Strong partnership skills; ability to develop relationships with peers, clients, etc.
• Ability to collaborate and work well with others in a fast-paced, team-oriented environment.
• Prioritize and manage multiple tasks with flexibility.
• Work with limited supervision, perform under pressure, meet tight deadlines.
• Excellent interpersonal and communications skills; experience with senior management correspondence.
• Meticulous attention to detail and confidentiality.
• Strong analytical, problem solving and critical thinking skills.

Responsibilities

• Manage complex calendars, schedule meetings, and coordinate conference calls across multiple time zones.
• Organize and coordinate domestic and international travel arrangements, including visas and itineraries.
• Process expense claims and invoices accurately and timely.
• Exercise discretion and sound judgment with confidential information.
• Provide professional support for visitors and callers, addressing inquiries courteously.
• Prepare and review correspondence, ensuring accuracy and professionalism.
• Support logistics for client and internal meetings, collaborating with cross-functional teams.
• Identify and elevate critical issues, following up to ensure resolution.
• Maintain records in compliance with policies and procedures.
• Assist with special projects and provide backup coverage for other assistants as needed.
• Take on new responsibilities to support evolving business needs.

Skills

Administrative experience

Partnership skills

Collaboration

Multitasking

Work under pressure

Written communication

Discretion with confidential

Analytical thinking

Tools

Microsoft Office Suite

Job description

Testing Site - JPMC in Hong Kong is seeking an Executive Administrative Assistant to support senior executives with calendar management, travel planning, and confidential communications. The role emphasizes initiative, collaboration, and discretion to drive efficient operations across the team.

You will manage calendars for multiple time zones, organize international travel, process invoices and expenses, and assist with special projects while adapting to evolving business needs.