Senior Executive Assistant, Global Calendar & Travel

Invesco Ltd.; Hong Kong; Hybrid; HKD 520,000 - 720,000; Full time

Benefits offered by this job

Generous annual leave and flexible PTO

Hybrid work schedule

Learning and development programs

Health & wellbeing benefits

Parental Leave benefits

Employee stock purchase plan

Job summary

Invesco Ltd. is seeking an experienced Executive Assistant/Personal Assistant to support the APAC leadership team. The role involves managing calendars, coordinating travel, and handling confidential information across multiple time zones with discretion.

You will coordinate regional meetings with the Asia Pacific CAO team, support senior leaders and visitors, and ensure smooth day-to-day operations with a strong emphasis on compliance and professionalism.

Qualifications

• Extensive experience as an Executive Secretary, Executive Assistant or Personal Assistant supporting a chief executive or senior leader.
• Proven ability to work independently, manage complex priorities and deliver high-quality work with minimal instruction.
• Strong understanding of executive-office operations and interaction with senior management and VIPs.

Responsibilities

• Manage complex calendars and time management across multiple time zones, resolving conflicts and prioritising engagements.
• Coordinate domestic and international travel arrangements with confidentiality and traveler wellbeing.
• Communicate senior leader views and messages accurately to internal and external stakeholders.
• Organise regional meetings, forums and events with the Asia Pacific CAO team, handling end-to-end logistics.
• Maintain confidential files and handle sensitive information with discretion.
• Prepare, review and reconcile expenses and invoices per policy and compliance.
• Provide support for senior visiting colleagues and handle personal administrative matters as needed.
• Escalate urgent or reputational matters with proper legal/compliance records and controls.
• Liaise with hotel partners to manage corporate rates, bookings and related arrangements.

Skills

Executive support

Calendar management

Communication skills

Cross-cultural teamwork

Time management

Education

Bachelor's degree or higher in business administration/secretarial studies

Tools

Microsoft 365

Job description

Invesco Ltd. is seeking an experienced Executive Assistant/Personal Assistant to support the APAC leadership team. The role involves managing calendars, coordinating travel, and handling confidential information across multiple time zones with discretion.

You will coordinate regional meetings with the Asia Pacific CAO team, support senior leaders and visitors, and ensure smooth day-to-day operations with a strong emphasis on compliance and professionalism.